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author's profile photo Former Member
Former Member

How best to handle Outgoing Checks during DTW initial data import?

Hi Experts,

This is the situation:

Old client system does this - anytime they post an outgoing check it reduces the Vendor owed balance.

For example Old Client system has Vendor1 owing 150 dollars (Vendor A/P balance) with two outstanding A/P invoices for 100 dollars and 50 dollars. On their old system, when they pay off one of the invoices say for 50 dollars, the A/P owed balance reduces to 100 dollars.

I would like to import above data in to SAP B1 now.

I shall import open invoice 1 for 100 dollars. The BP's (Vendor1) A/P balance will get bumped to owing 100 dollars. Which is OK.

I now want to import the ougoing check. How do i do that? If I import outgoing check against the BP, it will further reduce the Vendor1 owing balance to 100-50=50 dollars.

Note: I noticed there is a flag (in Banking->outgoing payments->Checks for payment - OCHO, creadteJDT). I suppose using the above flag will not post the journal entries that credits the bank and debits the vendor again.

Also, I suppose I use the templates OCHO and CHO1 for outgoing check payments. Does this create link BP and show the check in outgoing checks for payment or only external reconciliation remains to be done?

Please advise. Thanks for your help.

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    author's profile photo Former Member
    Former Member
    Posted on Jul 21, 2011 at 02:30 PM

    Hi,

    I am afraid I lost you somewhere. If A/P owed balance reduces to 100 dollars. It already taken out the outgoing payment for that 50 dollars. Why do you need to import it?

    Thanks,

    Gordon

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    • Former Member Former Member

      I don't think those cases are too many. Better keep those outside of the import. The chance to get bounced check shouldn't be high, right?

      Customer's concerns are understandable. However, any historical transaction before cutoff date would be outside of the system. That will give you the greatest consistency.

  • author's profile photo Former Member
    Former Member
    Posted on Jul 21, 2011 at 03:21 PM

    Hi Syed Aleem......

    If I'm not wrong You can anyway import the outgoing cheque against the Invoice which you have imported against reference.

    All you need to do is you have to set the base key of invoice into Outgoing Template.

    Regards,

    Rahul

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