Automatic clearing by Account ID (HKTID)

[Former Member]

Hello,

I want to clear several invoices with one unic payment, the way I choose to clear is by account id (as in the assignment field I have the invoice number informed when the case is one invice one payment clearing).

I already have created at OBA7 the following condition:

D 1 9999999999 ZUONR

If I want also to clear these specific invoices that should clear just with one payment with hotel id, should I add the following conditon??

D 1 9999999999 HKTID

I guess something is missing because the system obviously doesnt allow me to add the same condition for clearing customers...

Thanks for your help

REgards

[Marssel700]

Hi,

For automatic clearing in F.13 you must define criteria in OB74. Certify if yor GL account in defined as automatic posting in FS00.

Regards

[Former Member]

I know, it doesnt answer my question...

[Marssel700]

Dear,

if you want use HKTID - Account id - as automatic clearing criteria, go to OB74 and define that as I said. Doesn't matter OBA7. If it is not your case, please clarify.

Regards

[Former Member]

Dear,

My question is as I have defined for all customers automatic clearing per assignment field, now if I add another condition for all customers autmoatic clearing per account id. How SAP is going to behave? I mean is going to check first if it can be done the clearing by assignment and if it is not the same is going to clear by account id? Or is not going to clear anyways...

Regards

[former_member182098]

If you have given more than criteria, the system cheques that ALL the clearing criteria must be matched. Then only the system will clear the open items, other wise not.

[Marssel700]

Notice, thera are no automatic clearing in SAP without manual execution start. You must use F.13 and define rules for clearing as I said.

Answering your question If you want define automatic clearing for customers you have to maintain following rules in OB74:

1 - Account type: D

2 - From Acc: 0; To Acc: 9999999999

3 - Criterion 1: HKTID

The system will select item Type D, for all customers, and clear according Account ID. Example:

Entries:

D - 10000 - ACC001

S - 10000 -

K - 10000 - ACC001

D - 10001 - ACC001

D - 10000 - ACC002

D - 10000 - ACC001

Cleared Items:

D - 10000 - ACC001

D - 10000 - ACC001

[Former Member]

Hello,

Just to clarify one point:

If I have defined two different criterias (ASSIGNMENT and CUSTOMER) in tcode OB74 both defined for Account type D (Customer). When running the automatic clearing, SAP is going to consider Both criterias as mandatory? Or for example if the assignment field doesnt match is going to check the second criteria (customer)? Or if the first criteria fails the second one is not going to check it?

Thanks again

REgards

[atif_farooq]

Dear:

Assignment numbers are normally number routed through SD billing document to FI document.s They are unique for every customer. Hence while clearing in F.13 the program RSSYSTDB F.13 considers both assignment number and then it looks for its customer. However becuase of the unique nature of ZUONR Assignment the system clears the customer invoices against payment using Assignment which obviously corresponds to customers. Check the link given as well

http://wiki.sdn.sap.com/wiki/display/ERPFI/AutomaticClearingofOpenItemsF.13%28SAPF124andSAPF124E%29

Regards