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Wrong Calculation of Total Cost in Travel management in PR05

former_member214876
Participant
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Dear Gurus,

We have filled the expense type in PR05 like,

Paid by company -- 3000

Own Exp. -


1000

Other Exp.----


1000

-


5000.

So the paid by company is 3000 and Reimbursement is 2000. But when I check report in S_AHR_61016401 - General Trip Data/Trip Totals , it is showing total cost as 8000 (showing Reimbursement as 5000 and Paid by company as 3000) which is

wrong . Please guide why it is showing wrong value and what configuration needs to be done for this? Thanks

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Answers (1)

Answers (1)

PRASANTH_GOP9
Contributor
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Hi Biraja,

The report S_AHR_61016401, in general will not show incorrect data.

Can you please check master data of all the expense types used in the trip in table V_T706B1..?

As per the report, Paid by company amount could be 3000 and rest 5000 would be pointing to own expenses..

In V_T706B1, please check Amounts are field for all the expense types used in the trip.

Hope this helps..

Thanks,

Praisty

former_member214876
Participant
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Dear Preisty,

Thanks for your reply. My query is the total travel cost is 5000 , out of which 3000 is company paid and 2000 is my own expenses.But in report it is showing total cost as 8000 in stead of 5000 . As per your answer I checked the table and it is showing the expense type as usual and how to see amounts in this table , because it is not showing any amount in this table.please reply.

PRASANTH_GOP9
Contributor
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Hi Biraja,

You cannot see amounts in table V_T706B1 table. It is just a master data table.

For each expense type you used in the trip, check the field Amounts are, whether the amount related to expense type is

Paid by company, Reimburse to employee etc..

Did you check your expense types in PR05 transaction? Also try to check the report by clicking the Results button in application tool bar in PR05 transaction(by selecting the trip).

Thanks,

Praisty

former_member214876
Participant
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Dear Priesty,

Again thanks for reply.

PR05-- exp. type 1 - 3000 -- and in master (V_T706B1) it is paid by company in "amounts are" field.

-


Exp. type 2 - 2000 - and in master (V_T706B1) it is reimburse to employee in "amounts are" field.

and when click on results in PR05 it gives an error "Error while initiating travel form". Please suggest now.

PRASANTH_GOP9
Contributor
0 Kudos

Hi Biraja,

make sure you maintain below settings, if you are using adobe forms for travele expense statement..

Go to V_T702N_A, in Other Settlement row 24 column, maintain the value as 0(Adone Form Active).

Thanks,

Praisty

former_member214876
Participant
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IT is already Zero and my real worry is about the total cost in S_AHR_...... Why it is showing more amount than the correct one? Please guide.

PRASANTH_GOP9
Contributor
0 Kudos

Check Note 1523821 & 1527509 and check table PTRV_SHDR for amounts.

Run RPR_UPDATE_TRAVEL_STATISTICS program, if necessary.

Make sure you are checking the correct trip and ask one of your ABAPER to debug the report. Even then,If you are sure, that the report S_AHR_61016401 is displaying the amount incorrectly, raise an OSS message to SAP.

Thanks,

Praisty

Edited by: Praisty on Jul 21, 2011 5:47 PM

Former Member
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Hi

I had faced the same problem..

but the problem was in table, you have to debug you expense type e using t-code se16 NOT sm30..

Please do as i have advised in below link.

Or do let me know if still founds any discrepancy in calculation.

Regards,

Muhammad Umer

Former Member
0 Kudos

Please close the thread if done..

Regards,

Muhammad Umer

former_member214876
Participant
0 Kudos

I am still facing the error.