External Person (third party) for Travel Request & Expense

[Former Member]

Hi experts,

We have situation where Company want to record travel expense for third party.

for example, we want to do a business trip that invite people from government/ civil servants.

all travel expense of civil servants will be accounted by our company.

but, they are not our employee.

is it possible to get some external person ID for third party so they can be treat as employee just for recording travel transaction??

Our company also want maintain employee group for third party.

how to achieve this?

thanks in advance.

[Former Member]

Hi,

You can achieve this by defining another employee sub group..(i.e External Govt. Employees)..it i will be done by HCM/HR Consultant and maintained their Master data and info-type 0017..Then Travel request and expense sheet.

Hope it would serve your purpose..

Regards,

Muhammad Umer

[Former Member]

Hi,

thanks for your reply,

but if we have to define new sub-groups then we have to maintain other basic data.

third party's travel will be just occasionally, and sometimes it could have different people.

then, don't we have to maintain job / org unit for external person too?

is there any simple way?

thanks.

[Former Member]

Hi,

You can reduce your personnel actions by limited actions ( i.e. default position 9999999 )

You can configure a personnel action "Record Vendor information " with limited info-type information ( i.e. default position 9999999 ) (0000,000,0002,0017)

Another method is with MM (Service order) but without involving travel management .

Hopes would serve your purpose..

[Former Member]

Hi,,

Thanks for your helps.

It will help a lot.

but I still looking for other possibilities.