Budget for Lower Lever WBS

[Former Member]

Dear All,

I am getting an error, at the time of Invoicing system is throwing "WBS Budget was exceed". But as per as my understanding Budget should check at PO level only. I have gone through the confg "_the Account Group is ++ only_.

Generally what could be the problem. We are not using the fund management.

Regards

[Former Member · Accepted solution]

Hi,

If you have used ++ activity group means system will check all combinations from 01 to 09. That is the reason system is stoping you.

If ur senario is only wrt to PO, U need select 03 and define the settings. But check with the users that, only with PO they need to control or any other postings also.

Regards,

N.Raju

[Former Member · Accepted solution]

Hi,

I totally disagree with you. let me explalin what is the exact problem.

I have a 100 Budget,

I am creating a PR for 100, then system wil not stop me to create a PR

If i am creating a PR 150/- then system stops me to create a PR, then i will suppliment my budget for 50/- then i will create a PR for 150/- after that it will go like PO, GRN & MIRO.

As you told ++ is the problem then system should stop me @ PO stage, GRN Stage & Finally Invoice (MIRO) stage. Is this correct?

Simplly i have 150/- budget & i am going to purchase 150/- only. here no need to check at Invoice Level.

Regards

[Former Member · Accepted solution]

Hi ,

check the mesg why budget is exceeding.

Since ++ is there means, system will check at each stage. Test the senario with all the stage again.

I guess, since PO has made, while doing invoicing its throwing error means, again you might have planed additional cost to the project.

regards

N.Raju

[Former Member · Accepted solution]

Hi,

It may be because of exchange rate difference or price changes in PO or tax. There can be several other reasons also.

What is the error msg. no. ? By what amount is it exceeding, have you checked that?

Regards,

Harsh.

[Former Member]

Answered

[Former Member]

Dear One & All,

Thanks for giving input. i was confused due to some other issue which was related to same WBS Budget at the time of inovoice booking. i am closng this thread.

Regards

[Former Member]

Hi,

The Availability activity group ++ includes all activity group from 01 to 09. The budget check will happen at the time of raising PR , i.e the amount in the PR is committed from the budget. After that the value flows from PR to PO and so on. But if there is any price difference or exchange rate difference then additional amount is required as budget.

As for your your example

PR - 150

PO - 150 (PR is reduced)

IV - 150 ( no budget error) but if IV - 160 due to exchange rate diff additional 10 should be available as a budget in the WBS.

Regards,

Sandheep

[former_member203108]

But as per as my understanding Budget should check at PO level only

Your understanding is wrong. I would suggest you to search forum and also search for some FAQ notes in OSS, you will get lot of information on budgetting and how it works.