AVC - Period wise budget check in BCS

[Former Member]

Hi Experts,

We are working in SAP ECC 6.04 version. We have activated period wise budget check and assigned values period wise. While doing postings AVC availability check is happening at annual level though that month budget got exceeded. User is not getting any budget error.

Kindly guide me how to do period wise budget check in detail.

Thanks,

Padmaja

[Former Member]

Hi, read notes 1294015,1171176,1295928

[iklovski]

Hi,

We have activated period wise budget check

Can you elaborate? Did you activate Budget Period object and assigned the budget to it (not simply distributing the budget among the periods)?

Regards,

Eli

[Former Member]

Hi Eli,

In the Configuration we have checked Acticvate Period Control and in General Settings in Override update profile for Value update we have checked period based PB Encumberance Tracking for Value Type 54 and 60.

By Update profile nothing we have added.

We are using Commitment Budget and Payment Budget with ledgers 9H & 9I. We not using Fund based budget only we are using Fund Center budgets in BCS.

Budget profile we are using standard one 00001 and same was tagged in the Global Settings of FM.

In FMOPER i have opened relevant period for Payment Budget and tried to post transactions. But budget is consuming more than what I entered for the particular period.

For Commitment budget I have given annual values for the relevant fund Center.

Client Requirement: Budget should consume what ever we entered for that particular period in case of Payment Budget. If it is not sufficient for postings system should throw error for non availability of funds.

KIndly guide me if anything we need to configure in the system.

Thanks and Regards,

Padmaja

[mar_novalbos]

Hello

BCS works with annual or overall values

If you are on release 604 and higher, you can use the FM account assignment element called 'Budget period' and utilize it as any other Availabilty control object.

You can derive different budget period values based on the posting dates or the FM update date determined by your update profile

Please check this thread, it contains to similar information and hints

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Kind regards

Mar

[iklovski]

Hi,

Period check control has nothing to do with AVC control by period. In order to manage your budget on monthly basis, you have to budget it accordingly with some FM object. The most suitable object for this is Budget Period, which is available as from 6.04 package. Otherwise, you can use a workaround with another object; please, search SDN.

Regards,

Eli

[former_member184992]

Hi Padmaja,

Availability control in former budgeting is annual based. In BCS you would reach the behaviour your customer requires by using different ledgers for each month.

According to SAP documentation:

User-Specific Availability Control Ledger

However, if the use of a single AVC ledger per budget category does not meet the requirements of your organization, you can define additional user-specific AVC ledgers. In this case, you work with a number of parallel AVC ledgers in one FM area/fiscal year. . In each ledger, the budget and commitment/actual data from Funds Management can be summarized according to ledger-specific derivation strategies for control objects and for tolerance profiles. Each document to be posted has to pass the AVC checks of all parallel AVC ledgers.

Note that using parallel activated availability control checks can have a negative effect on system performance. SAP recommends that you do not use more than three or four AVC ledgers simultaneously.

So, you may activate an user-specific AVC ledger according to your business needs, and take care so that your derivation strategies are not too complex to impact negatively performance.

I hope this helps.

Best Regards,

Vanessa.

[former_member184992]

Hi Padmaja,

Just like a hint:

Bear in mind that AVC will not prevent the system from having negative budget.

Please check the consulting note 983853. It explains what you can do to avoid negative budget values.

Best Regards,

Vanessa.