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Authorisation Restrictions in PR05

Hi Experts,

We want to restrict Authorisatons in t-code PR05 userwise ie.,

The scenario is X user will created the Trvl Exp. in PR05

Head-HR ( Y user) will approve the Trip ( only display)

Pre-Audit(Z User) will Verify the Expense Voucher and Trip details do corrections if required, save & settle the Trip

Creater should not have Change

Approver should have only disply and approve

pre-audit only change and settle

Now how can I restrict Authorisation Userwise

Thanks in advance


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1 Answer

  • Best Answer
    Jun 27, 2011 at 10:31 AM

    Hi Chaitra

    There is very good documentation for this so you should be achieve this via PFCG and the authorization objects P_TRAVL/F_TRAVL and for the values for the authorization fields BUKRS, KOSTL, PERSA, PERSG, - remember though that the object P_ORIGINCON (structural authorization) is not checked in travel.

    Values of the individual authorization fields:

    The authorization field AUTHC

    In the components HR and Travel Management (FI-TV) the authorization

    level is defined using the field AUTHC. The following authorization

    level values are possible:

    Value Authorization for

    R Read (display travel plans)

    W Maintain SAP data (create/change travel plans)

    A Approve travel plans

    B Book in connected reservation system

    C Book approved trips in connected reservation system

    Q Create trip templates

    • All operations

    You can only specify the values 'W', 'A', 'B' and 'C' together with 'R'

    and you must specify the value 'Q' together with 'R' and 'W'.

    The authorization field AUTHP

    In the field AUTHP the value for the personnel number check must be


    Value Authorization for:

    O Own personnel number only

    E All personnel numbers except own

    • All personnel numbers

    If the authorizations in the AUTHP field have the value 'O' or 'E', theassignment user name/personnel number must be defined in the HR Infotype 0105 (communication), subtype 0001 (system user name SAP system).

    Note 574467 will also help as BAdi for other requirements and please have a look at also at the following User Roles in PFCG. You can see also the documentation in SAP Help->> Financial Accounting->Travel Management->Roles in Travel Management.

    SAP_FI_TV_ADMINISTRATOR Travel Management Administrator

    SAP_FI_TV_ADVANCE_PAYER Trip Advance Payer

    SAP_FI_TV_MANAGER_GENERIC Trip Approval Manager




    So for this if you assign the role of Traveler for the end user (creator) given them O and W authorizations only for the object and assign this to the role in PFCG, second person Trip approval manager role with E and A auth and 3rd advance payer role with whatever authorization is required.

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