SRM 7.0 Invoice posting issues, validation

[Former Member]

Hi Experts ,

We are configuring SRM7.0 with ECC6 ( Ehp4) having Classic Scenario .

1. In Std SRM , we can post Invoice both ways

With ref to PO

W/o ref to PO.

We don't want to post Invoice w/o refernce to PO. How it can be stoped ? I want system should even, not allow user to post invoice w/o ref to PO ( Should give error).

2. We had NOT actiacted "Activate Direct Posting to G/L Accounts and Material Account" in ECC Invoice Config. But in SRM, If we post any invoice w.r.t. PO and add some extra line item, than system do not Stop me , and just give message that "Invoice 80000000112 is created, but not forwarded to Accounting " and its ststus shows "Waiting from preceeding document".

How it can be stoped ? I want system should even, not allow user to post invoice w/o ref to PO ( Should give error)?

3. We are using GR based IV in PO.

If for any PO , GR is not done

User tried to post the invoice in SRM, system gives error message that "Precessing document req for invoice is not availble", but if I POST it , system proceeds it with green color message "Invoice 80000000113 is created, but not forwarded to Accounting " and its status shows "Waiting from preceeding document"

If PO Qty = 100, GR= 20, IR =100 Qty

System 1st give error Message

Line 1 : Qty too high ( Tol Limit of 0.00 AUD exceeded)

Line 1 : Value too high ( Tol Limit of 0.00 AUD exceeded)

And after that if user POST it, then system just do not Stop me , and just give message that "Invoice 80000000057 is created, but not forwarded to Accounting " and its status shows "To be Corrected Manually". How this can be stopped ?

I believe , by using DOC check or ITEM Check BADi this can be done , Can anyone suggest there is another way ?

Thanks

NAP

[Former Member]

Hi NAP,

1.If there is portal link for 'invoice w/o PO', you can take the help of portal colleagues to remove or hide the link so that the end users can not post any invoice without reference to PO.

3. Why do you want to change the standard behaviour of SAP SRM? there is a background job which checks for all the invoices if preceeding GR document exist and post the invoices based on the availability of the preceeding document.

regards,

Ranjan

[Former Member]

Thanks Ranjan,

1. No there is no any Portal Link for Invoice w/o PO. In the Portal for SRM BP, same single link displays from which we can post both Invoice w.ref to PO and w/o PO.

2. Since we do not want user to make mistake. System should stop him and do not allow if PO is not refered or IR Qty > GR Qty.

Do anyone have any inputs.

Thanks

NAP