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Former Member

Same Number Range

Hello Experts,

We would like to use the proforma invoice and actual invoice with the same numbering.

Can i use the same nos range for Proforma & Invoice...i guess its not but does it have any other alternative.

Thanks

Shri..

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4 Answers

  • Best Answer
    Jun 15, 2011 at 07:24 AM

    Yes. You can do it.

    Assign the same Number Range key to both the Document Type.

    But a word of caution, this is not a recommended practice & can lead to confusion in future.

    Try to convince the client to have different number ranges for Proforma Invoice & Actual Invoice.

    Thanks,

    Jignesh Mehta

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    • Hello Shri,

      Understood your requirement now.

      You create a Order

      Now for ZF5 (Proforma)- you want 20001

      Also for ZLF (Invoice) - you want 20001

      No this is not possible, because one you use 20001 for Proforma INvoice then system will issue 20002 for Invoice.

      As both the document (Proforma & Invoice) have same number range keys you cannot have same number for Proforma & Invoice.

      Try to convince you client to use say series 2XXXX1 for Proforma & 3XXXX1 for Invoice.

      Hope this helps,

      Thanks,

      Jignesh Mehta

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    Former Member
    Jun 15, 2011 at 07:26 AM

    Hi

    In my opinion it depends of legal requirements (tax authorities, auditing rules, and so on). Ask to your customer (CFO, or the proper member of his/her staff), its lawyer, its auditor or its tax advisor.

    Regards

    Eduardo

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    Former Member
    Jun 15, 2011 at 07:08 AM

    Yes, you can use same number range there will not be any issue, to easly identify the proforma invoice it should be different, if both have same number range, some times users/customer may confuse... in our client, we use proforma starts with 9XXXXXXX and Invoice starrt with 2XXXXXXXX

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    • Former Member Former Member

      Hi,

      Yes, you can have same number range, but did not get same number for both Proforma and Invoice, there will different number, this may lead to confusion to customer and business, check with your FI department, and try to cnvince, if they not agree then put same number range to both documents.

      I just seen you update message, no, i think its no possible, you can not have 1 number 2 times for F5 and F2 invoices,

      Edited by: ram ki on Jun 15, 2011 10:56 AM

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    Former Member
    Jun 15, 2011 at 07:16 AM

    Hi

    Yes you can do this but that is not recommended at all because when the customer get any auditing, they will not care about SAP document type rather than the document serials.

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