Budget Control system..

[Former Member]

Hi Experts,

My client has financial year as Calendar year, now they want to implement budget control system from June and for Example they have a budget of 100,000 and till end of May they spent 20,000.

Now my questions are

1. Will the system be able to recognize what has been spent already and make automatic calculation of the balance?

2. We are using it the BCS on a monthly basis so every month the total of the budget is divided into equal amount of money based on the number of months and the total amount of the budget? Will the system automatically divide the 1M on the left month (June u2013 Dec)?

3. If the system takes the total amount which is 100,000 then this means the first 5 months spending is not calculated which means the total budget for the whole year is no longer 20,000 but instead 120,000

Please clarify....

Thanks

[iklovski]

Hi,

If your client implements BCS in the middle of FI year, then best practice is to enter the budget as from the cut-off date, i.e. if the budget for the whole year was 100K, but 20K are already spent with registered documents, then you normally enter only 80K of the budget.

If you want to control budget on monthly basis, then you have to use special functionality of 'budget period' or use work-around instead. Please, search SDN for more info on this issue.

Regards,

Eli

[Former Member]

Hi Eli,

Thanks for your inputs..

Regards,

[Former Member]

Hi,

Other option is also available in the standard system. You can put the total budget as 100. already 20 is completed. Then you have the program in the system, when you run programs the system consumes the 20 Rs for already posted documents.

Now your budget is 80 for on going transactions.

Regards,

Ram

[iklovski]

This is very problematic and not recommended. Transfer of previously posted documents to FM should be done only in cases where these documetns would be treated further after that FM is activated.