How do we generate a notification e-mail for the buyer for approval of conf

[Former Member]

We have configured tolerance check for delivery date in PO confirmation. If the delivery date is outside the tolerance, the confirmation is subject to manual approval by the buyer.

How do we setup an e-mail notification and send it to the buyer (purchasing group)?

Also is there a standard query for the buyer to see all the POs waiting for his/her approval in the PO worklist area?

Thanks for your help.

Soumen

[Former Member · Accepted solution]

Hi Soumen

Alert 7055 caters to your need

Activate the alert type in SPRO-SNC-Exception mgmt-activate alert types

Then log in with your customer user (customer webui)

Go to Alert Monitor, Save selection for Alert Type-7055 and set notification(button) for it

Recipient Type: USER

Recipient User: Buyer

Email: XXx at the rateXYZdot com

Message Channel: Email

Also maintain the user email address in su02 transaction

Maintain SCOT setting as well

Now regarding

Also is there a standard query for the buyer to see all the POs waiting for his/her approval in the PO worklist area?

For customer user----PO worklist

Activate the query 'PO Items (Navigation from Quick View)

and change query, in selection go to "others" section

Filter "Approval Status" to "MAN"

Manual Approval required

This will give the list of PO that require manual approval

Best Regards

Vinod

[Former Member · Accepted solution]

Hi Vinod

Thanks for the reply. I have activated the alert type 7055 and I can see the alerts in Alert Monitor.

When I am trying to set the notification, I am getting the following error "Recipient user SOUMENG is not assigned to 0000037336"

37336 is our vendor number. I have assigned my user (SOUMENG) to the plant BP (SNC user of). I am playing the role of a buyer. I don't understand why I need to link my BP to the vendor.

Also do I need to populate anything in the Sending user?

Regarding the PO worklist - PO Items (Navigation from Quick View), when I go to change query - Others section. I see only the following 4 statuses: Item Status, Distribution Status, Change Status and Confirmation Status. There is no approval status.

Can you please check.

Thanks

Soumen

[Former Member · Accepted solution]

Hi Soumen

I hope You are tyring to set notification from customer log in screen

/SCA/ICH_C - SNC - Customer View

Also do I need to populate anything in the Sending user? Not needed

Regarding the PO worklist - PO Items (Navigation from Quick View), when I go to change query - Others section. I see only the following 4 statuses: Item Status, Distribution Status, Change Status and Confirmation Status. There is no approval status.

In customer view you will have four options for approval status

New-NEW

Accepted-ACC

Rejected-REJ

Manual Approval Required-MAN

kindly log in in customer webui

/SCA/ICH_C - SNC - Customer View

Please let me know !!!

Best Regards

Vinod

[Former Member · Accepted solution]

Hi Vinod

This is very strange. I am logging in as customer. I am using T code /SCA/ICH_C. But I am still getting the error when I try to set the notification.

This is the screen when I do change query in PO worklist. Does this match yours?

Change Query 'PO Items (Navigation from Quick View)' (Object Type: Purchase Order Items (Customer))

Locations

Customer Location: To

My Customer Location No.: To

Ship-From Location: To

My Ship-From Location No.: To

Ship-To Location: To

My Ship-To Location No.: To

Product

Product: To

My Product No.: To

Product Group: To

Product Group Type:

APN: To

APN Type:

Planner:

Dates

Delivery Date: To

Shipping Date: To

Partners

Goods Recipient: To

Supplier: To

Numbers and References

Purchase Order Number: To

Item Category:

Others

Item Status:

Distribution Status:

Change Status:

Confirmation Status:

Thanks

Soumen

[Former Member · Accepted solution]

Hi Soumen

I think you are using SNC 7.0

The field Approval Status comes with 7.0 EHP1

Now regarding Alert notification, i was able to save the profile in SNC 7.0

Maintained the following details

valid from

valid to

recipient type: u-user in system

recipient user: XXXX

Message Channel: email

priority-warning

immediate notification: checked

Also in su01 maintained user email address for XXXX

Please check your BP mapping

Now regarding filter, you dont have direct filter in SNC 7.0

You need to code to bring the item field Approval status into your worklist query

Best Regards

Vinod

Best Regards

Vinod

[Former Member · Accepted solution]

Hi Vinod

We are on the following release.

SAP SCM 7.0 SR1 on NetWeaver701 EhP1 SP08

Are you on a different one?

Regarding the BP, I got rid of that error when I assigned my BP with the supplier BP (SNC user of). But I should not be doing it if I am the buyer. right?

Thanks

Soumen

[Former Member · Accepted solution]

Hi Soumen

we are having SCM 7.0 EHP1, so this field was available

Regarding the BP, I got rid of that error when I assigned my BP with the supplier BP (SNC user of). But I should not be doing it if I am the buyer. right?

Its strange in your case, ideally not needed

Regarding SCOT settings, please refer below guide

http://www.sdn.sap.com/irj/scn/go/portal/prtroot/docs/library/uuid/00e97ba2-85ce-2b10-20bc-bc05cd172...

Best Regards

Vinod

[Former Member]

Hi Soumen,

Check out below link

http://www.sdn.sap.com/irj/scn/go/portal/prtroot/docs/library/uuid/8009bba5-7806-2d10-0b80-fa26d8bcb...

You need to change alert type from 7051 to 7055 and check whether you are getting email alerts or not.

Regards,

Nikhil

[Former Member]

Hi Nikhil

Thanks. I set up the alert notification and ran /SCMB/ANOTPULL - Start Alert Notification. I do not see any output in SOST. Do you know what setting I need to do in SCOT in order to send the e-mail out?

Soumen