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Difference between system status and user status.

Can someone explain to me the difference between system status and user status in details

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  • author's profile photo Former Member
    Former Member
    Posted on Apr 18, 2011 at 10:19 AM

    Hi,

    As you mentioned there are 2 status can be maintained for documents like Equipment Master, Notification, Maintenance Order & other important business documents.

    In case, client feels that system status is not enough to capture the details of the object, then user status can be used.

    System statuses will be updated automatically based on business transactions which will be done on SAP.

    For example, once the equipment is created, System status would CRTD (Created). If you install the same to some superior equipment or FL, then status would be INST (Installed).

    If you keeping that equipment in Spare, then for that, you have to maintain separate User Status like AVLB (Available in Stock / Spare) so that through IH08, by using User status, you can the report which is available as spare.

    These user status as per the name, should be updated by the user manually.

    Regards,

    Maheswaran.

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  • author's profile photo Former Member
    Former Member
    Posted on Apr 18, 2011 at 10:24 AM

    Hi ,

    system status -- Based on the action you do to the transaction , then automatically system will assign the status to it . Like if you create a subsequent document w.r.t notification then the system status will be set as NOPR(Notification in process) and if you create any return order or credit note w.r.t notification then the system status will be set as SOAS (Sales order assigned)..like this system automatically update the status based on the action you do.

    These statuses will be updated automatically by the system and user have no control on these system status.

    to view the list of system status - BS22

    User status - you can create your own status under one status profile in t.code bs02 and can assign to the relevant transaction . This status has to set manually in the transaction .

    For more information , please go thru the link

    http://help.sap.com/saphelp_47x200/helpdata/en/b0/df293581dc1f79e10000009b38f889/frameset.htm

    Pradeep

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  • Posted on Apr 18, 2011 at 10:41 AM
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  • author's profile photo Former Member
    Former Member
    Posted on Apr 18, 2011 at 12:24 PM

    HI,

    User Status: A status set by the user to complement the system status for a given status object.

    You can use only a user status belonging to a status profile (defined in Customizing) and assigned to the relevant status object.

    User statuses enable you to extend the control of business processes managed by the system status. You can set and delete user statuses manually when carrying out business transactions.

    System Status: A status the SAP System sets internally as a part of general status management.

    This status tells the user that a certain business transaction was performed for an object.

    Priyanka

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    • Former Member

      Hi

      Using User status management 1) We can control system status using user status. E.g. Once User status is set as "Completed" after order TECO, we can set that business transaction "Revoke Technical completion" can not be carried out (Forbidden) in this user status and changing this user status authorization can be managed to selected users 2) With number (Radio Button), and without number user status (Multiple selection). This can be configured as per business requirement. 3) we can control user status flow, authorization using Authorization code. 4) Customer specific statuses. can be managed in addition of system status.

      Regards,

      Kedar

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