consume a material not avl in the PO component of PO

[Former Member]

Is it possible to consume a material not avl in the PO component of sub-contracting PO ? Subs-adj does not allow addition of item . Such a situation arises when the supplier completes the job with an alternate material avl with him which has been issued for some other PO without correcting the PO components. The consumption of this alternate matl does not happen instead the original matl(not issued for this po) gets consumed in system. This mistake happens since the volume of sub-contracting operation is very high.

[rafael_zaragatzky · Accepted solution]

Hi K Mohan,

I am not sure it will help, but have you tried allowing negative stock figures in your company code (trs MMRV)?

BR

Raf

[former_member187989]

Do physical inventory adjustment for both material,plant,vendor,special stock - 'O' using MI10,later reconcile

material document against challan using J1IFQ.

[former_member187989]

If it is a rare case & cost of alternate material is same as orginal material,then consume as per actual BOM components.

You can only reconcile material document against material issued in challan.

[Former Member]

We are dealing lakhs of transactions with sub-contractors. The cost is not same. Grade B plates are acceptable in place of Grade-A. The plates are lying side by side in vendor's works and hence the mistake happens. Inspector also doesn't reject since its an acceptable matl. GR is created on receipt as it checks stock only at vendor level. Worngly consumed matl can be removed by Subs.Adj. But we are unable to consume the physically used matl. Matl accounting goes for a Toss.

[JL23]

Have you tried to change the BoM in PO item detail mateial tab, to add the material that was phyiscally used.

if that is possible, then it should be possible to do a subsequent adjustment too.

[Former Member]

Once GR is created(even partial), the edit option of PO components will get disabled. This is as per std SAP.

[JL23]

when do you get knowledge of the used "wrong" material?

we usually get a kind of production order back which lists the consumed quantities and the manufactured quantity.

Based on such we would be able to know about an extra material before we post the receipt, so it would be early enough to correct the PO.

[Former Member]

Stores user who is doing the GR will enter only the qty recd against the Po/item no. We call bapi and do the rest. Practically the stores is not knowledgeable to check the consumption qty. The "wrong " matl comes to surface when we do the material accounting PO wise for the vendor.

[JL23]

so there are not many options left.

cancel the GR, change the components in the PO bom, do the GR again.

or

put both materials into the bom

or

live with the movements as is, and correct the stock with phyiscal inventory postings.

or

change from purchasing subcontract process to PP subcontract process. In this case the receipt against the subcontract PO is then just done for the service provided. the quantity receipt is done with confirmation of the PP order.

or educate your stores guy.

[rafael_zaragatzky]

Jürgen,

Wouldn't the option of allowing negative stock be a better alternative? I know this setting might be problematic (not sure either) if you have MAP managed materials, but this might not be the case.

BR

Raf

[JL23]

I dont think that allowing negative stock would enable the functon of consuming unplanned material via subsequent adjustment.

[rafael_zaragatzky]

Oops! My mistake. My impression was that only the qty was the problem.

My apologies!

Raf

[Former Member]

Stores guy is at very lower level . He can only count and acknowledge. Its not fair on our part to make him analyse. Canelling GR will not be possible as the Finished component would have been despatched to customer and billed by the time we do material accounting. Your suggestion of PP subcontracting , we have not tried so far. Will that be increasing our work load and bringing down the productivity ? We are doing lakhs of transactions every year with sub-contractors.

[Former Member]

A Suggestion:

In BOM there is a concept of alternative items. Since the items you mention can be used interchangeably, this might suit your need.

Once you maintain them, you will find both items featuring in the component list with quantity details depending on how you setup the alt. items.

This would help you do any subsequent adjustments as desired.

If you're not aware of the alt. items, then check in PP forums there are ample threads on it, also SAP help illustrates them quite well.