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Former Member

GRIR Automatic Clearing at the time of GR

Hi Experts

In GRIR clearing account system automatically cleared open items when perform following entries:

1. Entry at the time of GR

Inventory A/C Dr

GRIR A/C Cr

2. Entry at the time of LIV

GRIR A/C Dr

Vendor A/C Cr

When performing second entry system should automatically cleared open items but in my case it wonu2019t, when I go to FS10n and seeing the GRIR account system shows both debit and credit entries but they are still showing OPEN as red sign, although my balance in GL showing zero, due to this there is a long list of open item showing which is wrong, if any one have an idea please comment or share their valuable input.

Thanks in Advance.

Regards

Ashfaq

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3 Answers

  • Best Answer
    Posted on Apr 15, 2011 at 01:16 PM

    Hi,

    You have to run F.13 to clear GRIR account.

    Just GOTO F.13 select your company code, fiscal year, then tick select GL accounts give your gl account no. In output control tick only documents that can be cleared & run test run , if every thing is ok then untick test run & run the program to clear the documents . Now if you see the GL line items they will all be cleared.

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    • Former Member

      Hi Aima

      Thanks for the valuable input its works and all the items on particular GL becoming green, but at the same time when I double click the document its shown:

      GRIR A/C Dr

      Vendor Cr

      the cleared item amount reflected in Vendor account as a payable which is wrong, I already paid this vendor and system again reflecting the liability in vendor account.

      In my case after GR when we do LIV, System already net-off vendor account and value became zerorised but still line items are RED.

      In other word we just want to clear our items without any financial transaction.

      Many Thanks

      Regards

      Ashfaq

  • author's profile photo Former Member
    Former Member
    Posted on Apr 15, 2011 at 01:25 PM

    Hi, you can create a job for scheduling it(F.13) every night

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  • author's profile photo Former Member
    Former Member
    Posted on Apr 15, 2011 at 02:50 PM

    Hi Ashfaq,

    You should check the configuration that has been made for automatic clearing of the GR/IR account. You can search for "automatic clearing" in SPRO or directly use transaction code OB74.

    Here you define as to based on which parameters F.13 will match the Dr. and Cr. and clear the same.

    You can also define and assign tolerances. For eg if there is a small difference between the Dr and the Cr. you can tell the system to still clear these two items.

    Based on what you mention, I think you are confusing the postings here. F.13 will not post anything on to the vendor account.

    Are you sure you ran F.13 not in test mode and in production mode? Please check this to make sure the GL items have been cleared.

    Also when you run F.13, remove the flag from the vendor account. In the selection parameters only provide the GR IR Account.

    Regards,

    Karthik

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