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Cancel Invoice not posted to Accounting with Billing Date Last Year

HI Experts,

Can I cancel the Invoice that is not posted to Accounting but the Billing Date was Last Year, 2010?

Thanks for your information.

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6 Answers

  • Best Answer
    Posted on Apr 14, 2011 at 05:38 AM

    Yes you can.

    But make sure FI periods and CO periods should be opened for the FY 2010.

    Rgds

    Murali. N

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  • author's profile photo Former Member
    Former Member
    Posted on Apr 14, 2011 at 07:16 AM

    Hi,

    First thing the period should be open if you want to post in previous period. As the material movement is done in the previous period and accouting document is not generated. You need to first post the the accounting document for this invoice. Than only you can canel the invoice.

    Remember!!! the cancellation will effet the inventory also therefore the material movement also needs to be opened for that previous period. Luckilly you have to do this for material incoming hence not to worry about the inventory availability.

    But the above process is compulsory.

    Need your views on my answer !!!

    Thanks,

    Debasish

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  • author's profile photo Former Member
    Former Member
    Posted on Apr 14, 2011 at 07:46 AM

    So I will cancel the Invoice even if there was no posting document created in VF11. Though I will not be reversing the Material Document since I want to create another Invoice again for this year in reference to that document? It's possible for this right, even I don't reverse the Material Document?

    Updated: I think it's better to reverse all the Posted Documents so that all the items will be back on the stock though we will use the current posting period in reversing the material document posted last year.

    Edited by: Cecilio Cruz II on Apr 14, 2011 10:10 AM

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    • Hi,

      Yes you can reverse the Billing document without releasing to Accounting. But Period must be open in ob52 for Account Type "+,D, M,S". After that you can recreate billing document with reference to Delivery in case of Delivery base billing or you can recreate Billing with reference to Order in case of Order based billing.

      Thanks & Regards

      R.k

  • author's profile photo Former Member
    Former Member
    Posted on Apr 14, 2011 at 06:30 AM

    Thanks for your reply, but the Posting Period is already closed in OB52:

    1100A ZZZZZZZZZZ 4 2011 4 2011 13 2010 16 2010

    1100D ZZZZZZZZZZ 4 2011 4 2011 13 2010 16 2010

    1100K ZZZZZZZZZZ 4 2011 4 2011 13 2010 16 2010

    1100M ZZZZZZZZZZ 4 2011 4 2011 13 2010 16 2010

    1100S ZZZZZZZZZZ 4 2010 4 2011 13 2010 16 2010

    Is there any way we can reverse the Invocie without Posting to Accounting Document since the Original Invoice was not posted to Accounts Las Year?

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    • No need to open FI periods, if accounting document was not generated in the last year

      Also no need to release to accounting, you can cancel the invoice w/o releasing to accounting.

      But regarding materials movement, you have to consult your MM/SD consultant as here PGR(Post goods return) is happening, so MM periods should be opened before cancelling of the invoice take place.

      Rgds

      Murali. N

  • author's profile photo Former Member
    Former Member
    Posted on Apr 14, 2011 at 07:26 AM

    Thanks for your answer.

    I think I cannot open the period of previous year by MMRV/MMPV for the Material Document. Although our requirement is only to reverse the Invoice Document. So as you said, we have to change the posting periods in OB52. Is it possible we only do this? Since we cannot post to previous year for material documents.

    If we leave the document not posted to accounting document in the system, is it still reflected in the Customer LIne Item Display (FBL5N) or posted in AR?

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    • Former Member

      Dear,

      As the accounting document not generated yet the entry will not come to GL that means the invoice will not come in AR as well in revenue GL.

      But the material movement is already happened in the previous period i.e. Inventory Cr. and COGS Dr. you need to reverse the same. And if you can not open the MM period than you have to do the same in current period.

      Is it OK now ?

      Thanks,

      Debasish

  • author's profile photo Former Member
    Former Member
    Posted on Apr 15, 2011 at 02:15 AM

    Thanks! Already solved.

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