Reg Completion of 57F(4) Challan

Dear Gurus,

In our plant for internal / external job 57f4 challan will be made, and while receiving the stores person doesn't mention the challan no . in the grn so unable to de reconcilation and completion of the challan, the stock provided to vendor also not consumed. Kindly help me to reduce the stock provided to vendor and completion of challan

Thanks in advance

Vasant