PO in Follow-on Documents shows as Archived

[Former Member]

Hi All

We are using SRM 5.50, Extended PO. We have few POs which in Ordered status in SRM portal however the POs actually not sent over to ECC. I've tried to manually trigger the PO using FM BBP_PD_PO_TRANSFER_EXEC_V2/ BBP_PD_PO_TRANSFER_EXEC but it doesnt get updated in ECC. We keep on recieving pop up message 'Error while reading PO in backend. Inform system administration', BBP_CF010. And I noticed that in SRM portal, in Follow-on Documents in Item Data tab, the PO status shows as Archived instead of Ordered as in portal initial screen and in BBP_PD. And there's no error seen in BBP_PD. I'm suspecting the error message generated due to the Archived status.

Please advice. Thanks

[Former Member]

Hi

This is resolved. Found out that the PO was stuck in ECC in transaction SM13. Highlighted the record listed and click on Single Test button and after that the PO will be updated in ECC.

Thanks all

[Former Member]

Hi Muthu

Thanks for your reply.

I do not think the OSS note is applicable to our scenario. The note is for POs which archived correctly per business needs. In my case, the PO should have not been archived yet, it was just created fews days ago. And this is confirmed by buyer that they still need the PO for invoicing and GR. I think the archived status had cause the error and not updating ECC even after retrigger.

Appreciate any input.

Thanks

[former_member183819]

Hi

Yes. your are correct . due the status of this PO this message would have thrown so now you

kindly explore how the status has been changed to ARCHIEVED in the PO history and compare with the current status of PO in BBP_PD

Muthu

[former_member183819]

Note 1447871 - Wrong message appears for archived Purchase Order

Symptom

Extended classic scenario.

When you display an archived Purchase Order, the message "Error while reading PO in backend system. Inform system administration" (BBP_CF 010) appears.

Other terms

Reason and Prerequisites

Reason - program error

Prerequisite - the backend Purchase order has also been archived.

Solution

Please implement this note or the relevant Support Package.

With this note, the message "Document not available, may have been archived" (BBP_ARCHIVING 300) appears instead.

Check this note is applicable for you?

when the PO was created and why it has been not transmited to ECC - you need to analyse this way and what was the error and sap would have thrown error .

but the above note is clearly says if you Indeed PO has been archieved but when Buyer displayed the PO.

or it has been archieved for a business reason ?