Settlement orders errors in kO8G

[Former Member]

Hi Gurus,

When the accounting people are settlging the orders in KO8G they get an error as follws. These are the plant maintenance work orders which have been completed and TECOED. Why is this error occruiong and how to fix please help

Complete allocation structure ZM

Message no. KD503

Diagnosis

During settlement, the system puts the sender debits into groups (assignments), which are settled using the same settlement cost element. The settlement assignment is made in the allocation structure, which is stored in the settlement rule for the sender (under settlement parameters).

Cost element 630050 cannot be assigned to a settlement cost assignment in allocation structure ZM, and therefore it cannot be assigned to a settlement cost element.

Procedure

Possible solutions are as follows:

If the posting under cost element 630050 was made to the sender because of an incorrect entry, and you can reverse the posting, and do not need to update the allocation structure. You only need to reverse the incorrectly assigned posting before repeating the settlement. Exception: For an investment measure with a line item settlement, you need to extend the allocation structure, even after the reversal.

If the posting was made correctly, you can do the following:

a) You can assign a different allocation structure to the sender: In the master data maintenance for the sender, choose "Settlement rule -> Goto -> Settlement parameters" and then enter a different allocation structure.

If necessary, also check whether the correct allocation structure is entered in the settlement profile. The allocation structure is defaulted in the settlement profile when you create sender master data or when you maintain the settlement rule.

You can update allocation structure ZM

Thanks

Anusha

[brian_householder2 · Accepted solution]

Allocation structures are a combination of key elements: Source and then the allocation cost element or settlement cost element. For this error, account 630050 is not assigned to any of the "sources" for the allocation structure ZM. You will need to update the configuration for allocation structure ZM via transaction OKO6. When you enter this transaction, highlight the entry for allocation structure KM (right-hand side of your screen). Then double-click the on the work "Assignment" (left side of screen). This will change the right-side of the screen to the various groupings of cost elements. Depending on your configuration, there maybe 1 or more groupings. You will need to figure out to which grouping this account belongs. Once you determine that, highlight the grouping and double-click on the word "Source". The detailed screen will show which cost element(s) are in this source structure. If 630050 belongs in this grouping, you may need to adjust either the range (if a range of cost elements have been identified on this screen) or the cost element grouping. If your "source" has been set up by cost element groups, then it is very easy to update the cost element group using transaction KAH2.

If account 630050 does not belong in any of the assignments, then a new assignment is required. This may also require a new secondary cost element for the allocation (unless you retain the original cost element during settlement).

[mustiest]

Hi,

in my case i changed the settlement rule for relevant order. (KO02) The rule was maintained with the old company code cost centers.