PBXX required for free of charge PO

[Former Member]

Hi All,

I have a PO document type to be used for internal purchase.

Internal purchase I mean is that a user department becomes the vendor on the PO of another user department.

We don't want to have any price on this PO, so I assigned purchase order field selection key: $DE1 - without entry of price

to the document type.

When I try to create a PO with this document type, net price and free item flag is successfully grayed out.

However, PBXX is required to enter in the item detail condition view.

How can I solve this problem? Why PBXX is required despite the item is free of charge?

Could anyone help me on this please?

Thanks,

ATO

[ajitkumar]

how do you take care of material valuation, if are using free PO?

[Former Member]

I have set up this material with the material type HAWA.

It's a valuated stock.

Should I create this material as non-valuated material like UNBW?

Can't I purchase HAWA material for free of charge?

[ajitkumar]

when you puchase it free of cost where will the value come from?

[Former Member]

Hi,

As your requirement is to create the free material PO then you have to just select the normal po type and select the check box Free then automatically system will not ask you for any type of price this is std. procedure.

regards,

zafar

[Former Member]

Thanks Zafer,

But I have shown that to my user.

He wants this PO to be defaulted as free of charge PO...

So I'm searching how to make this possible.

[Former Member]

are you sure you have marked the Free PO check box in the PO and as a result the invoice check box gets un checked...

[Former Member]

Yes, that is not a problem.

The question is, how to "default" that.

[former_member210560]

Dear ATO1973,

You shoud set the free item indicator, then only there is no condition tab in your PO which

means price is not needed. I am not sure why you grey out the free indicator field.

The actual process to have free items is you need to set the free item indicator but not

grey out. Therefore, please don't grey out this field with your authorization buyer functionality

that you have explained in the initial of this thread, then only you can checked this field.

Hope this information will help,

ian, Wong Loke Foong

[Former Member]

Hi Ian,

Thank you for your reply.

The reason that free item flag got grayed was because I tested field selection key $DE1(without entry of price).

This makes the flag gray, but PBXX is required.

Now I understand this was not what I want.

I put the field selection key back to NBF now.

So the free item flag is not grayed now.

I know that if I tick free item flag, that makes invoice receipt flag off, and that makes the item free of charge.

But my point is how to DEFAULT this situation.

Thanks,

ATO

[Former Member]

I am wondering if there is no pirce involved, why did you need to create order for each of department? It sounds stock transfer to me, if so, please create a PO with PO type stock tansfer...

[Former Member]

No, there is no price involved.

I guess I gave you unneccessary information because the PO could also be for regular vendor.

The problem is causing not because this is internal process.

[Former Member]

Hey,

When you are doing PO for departments meaning is that a different plant under same company code or plant under different company code?

because if you want transfer materials you can do a

PO(ME21N)

STO(ME21N)

Goods Transfer.(MB1C ,MB1B, MB1A)

[Former Member]

Both in the same plant.

Please forget about transfer posting!

Please forget about description regarding to internal process.

All I need is to create free of charge PO.

I'm creating this PO for a vendor.

Regular vendor I purchase goods.

We are simply purchasing a this goods for free of charge.

Edited by: ATO1973 on Apr 1, 2011 3:38 AM