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Payment budget exceeded error message NO:BP629

former_member1125092
Participant
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Hi

We have created cost center based PO, at the time of PO creation sufficient amount of fund in commitment item.

We are trying to delete the PO at that time there is no sufficient amount of fund in commitment item that is the reason system prompt error message as u2018payment budget exceededu2019.

Is it possible without sufficient amount of fund will system allow to delete PO.

Please confirm.

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Answers (1)

Answers (1)

Former Member
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It is very important to understand how the payment budget was exceeded as it sounds like you have a hard error to prevent it. Make sure that the PO was not created in a prior fiscal year and now you are attempting to make changes with a posting date effective in a latter fiscal year. Are you trying to close the PO using a transaction like FMMC or delete the lines in the PO. It is possible to turn off the budget control just to process this one exception, providing no users are in the system at that time.

former_member1125092
Participant
0 Kudos

Hi

Please find my answer

The PO was created on Last fiscal year and user is trying to delete PO in current fiscal year. There is no open item in commitment level, that might be the reason system prompt error message as 'Payment budget exceeded'.

Please explain turn off the budget control just to process this one exception.

How to delete the PO without increase sufficient fund in commitment level?

Regards

K.Gunasekar

Edited by: KGUNASEKAR on Apr 5, 2011 6:31 AM

former_member1125092
Participant
0 Kudos

any update

Former Member
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Hi, sorry I don't clarify, you couldn't delete PO and error appear about Budget exceeded?Message about previous or current fiscal year?

former_member1125092
Participant
0 Kudos

Yes we are unable to delete PO and error appear about Budget exceeded

Regards

K.Gunasekar

Former Member
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Hi.

FM doc generated for PO has posting day of current fiscal year?

PO created on basis of PR?-if so then check original amount of PR, is it greater then PO?

Check if budget was reduce

Former Member
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Hi,

There are options regarding how you want the system to behave when the cosumption is reduced against an object at which the budget is already exceeded:

Spro > ... > Former budgeting > Availability control > Deactivate/Activate AVC. The box 'Always check' means that as long as the budget is exceeded, the error mesage will be issued regardless whether you are reducing the commitments (like deleting PO lines) or increasing commitments. In other words, if the box is NOT checked, error message will be issued only when consumption is increased.

Regards,

Ming

Former Member
0 Kudos

Turn off budget control...

If you are using BCS...

The IMG path is... Public Sector Mgt, Funds Mgt Gov't, BCS, and Edit Tolerance Profile.

Within the applicable tolerance profile, change the Message Type from Error to Warning (or inactivate).

We use this as a part of our year end procedures to honor legal commitments even though budget has been exceeded. If you take this approach as a workaround I still strongly suggest that you fully understand the cause of the exceed error message.