How to stop a credit memo for more than the reference invoice?

[Former Member]

Hi All,

My company would like to stop users from creating credit notes for more than the original invoice value, when the credit memo is referenced to an invoice. E.g. invoice is for $100, then multiple credit notes can be created, e.g. for $50, $30, and $30. Total credited = $110, but the original invoice was only for $100.

there doesnt seem to be a standard message which can be issued under these circumstances in order to stop the users from doing this. Does anyone have any advice on how to stop this?

Many thanks

Phil

[Lakshmipathi]

It depends on your copy control VTFF where you need to check what routine is assigned for the field "Copying requirements" at item level.

thanks

G. Lakshmipathi

[Former Member]

Hi thanks for the quick reply.

We use the standard copying requirements 027 - "Item bill. to bill" which is unchanged from standard SAP.

I dont read ABAP but it looks like this just checks the CO status of the invoice when creating a referenced billing document, but does not check the credited value.

is there a copy requirements we could use to do both?

thanks

Phil

[Former Member]

Hi,

This can be taken care through user exit MV45AFZZ in credit memo request creation .

Regards,

Siraj

[Former Member]

Hi,

try with completion rule E in vov7 for the item category that is referencing in yur bill.

Revert if helpful

Mohit Singh

[Former Member]

HI Mohit,

i'm not sure what you mean by vov7, can you please clarify?

THanks

Phil

[Jelena]

If memory serves, this question has already been asked several times on SDN and at the end the answer was to write a user exit. Use Search.

[Former Member]

Hi Jelena,

thanks for the info, i did use the search but couldnt find any suitable threads. perhaps you could help by pointing me in the right direction?

Phil.

[Former Member]

I guess in case the referenced invoiced quantity is exceeded, standard system throws a warning.

You can try changing it to error - if possible, by message control else you need an Abaper to do it.

Thanks

PLS. IGNORE MY POST HERE.

Edited by: S Chak on Mar 7, 2011 9:53 AM