Help with AP invoice payment

[jane_liang]

Hi all,

I have a special situation that I need help with.

We have an open AP invoice where an item was purchased for $100.

A manager of the company was visiting the vendor and paid the vendor in cash $100 to pay off the invoice.

Now we need to pay the manager back $100.

Please suggest a good way to handle this in SAP.

Thanks,

Jane

[Former Member]

Hi Jane.......

Its really a good question.......

Here you can do this....

Pay Directly to your manager by On Account Payment but you have to create your Manager as Vendor.

Then just reconcile it in internal reconciliotion under multiple BP Option with the orgininal AP invoice of your vendor with Manager's Outgoing Payment.....

This way you can handle the scenario......

Regards,

Rahul

[jane_liang]

Thanks Rahul. It worked!

For some reason, it doesn't let me award you points. Please let me know if you know how I can award you points.

[Former Member]

Because you post a none question thread. Make sure close your old thread so that you can post questions.

Thanks,

Gordon

[Former Member]

Its Ok Jane.....

I'm happy that you solved your problem.......

Regards,

Rahul

[Former Member]

Hi Rahul, that was one great solution you proposed to her. I did not think we could reconcile between vendors, one of outgoing to other one's incoming. I knew that (reconcile) could be done with partners that trade between themselves (one customer and other vendor). But your solution is just too brilliant!

I had a customer demo, thinking about it now, I think due to nature of their BPs paying between themselves for whatever reason, they asked for vendor reconciliation of funds. I am going to prepare a little script and send it to them. Thanks.

[Former Member]

Salam Walekum Syed....

Yes I though & I gave solution what I know......

But you people properly execute it that is award for me.....

Thanks & Regards,

Rahul

[Former Member]

Hi Jane,

This is one way to handle it would be :

1. Pay off the vendor invoice the usual way you pay them - use the usual Bank Cash Account and debit Vendor Account. This way, all your accounting cash flow is business as usual.

2. Debit Owner's equity and credit Bank Cash Account.