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How to Block a set of Purchasing Document Type at Client Level without Basis help

Dec 10, 2016 at 03:24 AM

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Former Member

We need to block/obsolete some old purchasing document that are not used any more at client level, but there are some old POs associated with these document types, which are being used on different reports, including BI/BW.

Can we block PO Document type without the help of Basis team? Basis team does not want to go on user level to lock authorization. Can it be done at client level?

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4 Answers

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Former Member Dec 22, 2016 at 02:55 AM
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An option is to do configuration to remove internal number range assignment to the PO doctypes.

"Internal number assignment not defined" error will appear if you try to create using the retired doctypes.

Old documents will be retained.

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Former Member Dec 22, 2016 at 06:51 AM
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Hi, Moin

Change customizing: Purchase Order> Define Document Type, Delete all "Allowed item categories" of the purchasing document type you want to obsolete.

User cannot post items of that purchasing Document type.

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Former Member Jan 12, 2017 at 06:08 PM
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Hi Thanks for your reply. But I was wondering if there is any way, we could remove these from the PO Doc type drop down box. Our user do not want to see any unnecessary PO document type in their drop down menu.

Appreciate your feedback.

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This new question has been discussed many times already in the community - please take some effort to search , e.g. with this search term in Google: remove document type drop down menu site:sap.com

see this blog for good tips on Google search: https://blogs.sap.com/2012/04/16/getting-the-most-out-of-google-optimizing-your-search-queries/

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Former Member Jan 13, 2017 at 02:37 PM
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Hi Jurgen,

I found most queries are related removing access from individual user not at client level. I want to obsolete the PO document at client level, so that it does not show in the drop down menu box. I could not find any answers that satisfy this. If you know the answer, please advise so.

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