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Former Member

Material Cost is not coming in Credit Memo

Dear SAP gurus,

My Client is from Brazil & they created a cycle of Sales Order (Export Order) to Billing (with Nota Fiscal)

& with Reference to Invoice, they created the Return Order, Return Delivery (PGR) & finally generated Credit Memo.

The Problem is Material Cost (VPRS) is getting captured in Billing, but in case of Credit memo,

Material cost is not getting posted in G/L accounts.

What we analyzed till now:

* Pricing Procedure & found that there is no requirement/routine maintained for Cond Type VPRS.

* Copy Control related Settings (from Delivery to Billing).

* Item Category Related settings.

but we could not find anything specific.

For more clarity, I am providing the below details of Accouting Entries:

G/L account details after Billing:

1 99999S2L10 Industrias John Deer USD 122.102,07

2 50 1100200000 Venda Prod.Int-OUsC USD 38.131,66-

3 50 3651100000 Custo Frete Unid Dee USD 2.397,41-

4 50 3652100000 CustoManusFaturDeere USD 171,59-

5 50 6450000000 Inv. Prod.Acabado-Tr USD 35.534,11-

6 40 3400200000 CPV-Prod-Int-OUsC USD 35.534,11

G/L account details after Credit memo:

1 11 99999S2L10 Industrias John Deer USD 122.189,84-

2 40 1100200000 Venda Prod.Int-OUsC USD 38.159,09

3 40 3651100000 Custo Frete Unid Dee USD 2.399,12

4 40 3652100000 CustoManusFaturDeere USD 171,71

5 40 6450000000 Inv. Prod.Acabado-Tr USD 0,02

6 50 3400200000 CPV-Prod-Int-OUsC USD 0,02-

Please pay attention to 5th & 6th Lines.

Can anyone suggest where things have gone wrong. Do let me know if you need any other information.

Thank you in anticipation,


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4 Answers

  • avatar image
    Former Member
    Jan 27, 2011 at 11:47 AM


    please check the copy controls from BILLING TO BILLING DOCUMENTS in VTFF.


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    • In the credit memo, highlight the line item and click on the pricing button at the bottom.Then click on the analysis button. In the next screen double click on the VPRS condition type. On the right hand side, the system will display the reason on why the value failed. The same analysis you can do first in return sales order to make sure that cost is fetched in return sales order or not.

      Did return sales order carry the value from billing?


  • avatar image
    Former Member
    Jan 27, 2011 at 12:41 PM

    Hi Mayank,

    For Brazil per SAP the copy control routines are different as pricing procedure determined might be different during entire process.

    Also check that the cost condition is available in Credit Memo's pricing procedure.

    Please refer the note 547570 FAQ: VPRS in pricing and

    Hope this will help you.

    Please revert back to forum if have any doubts.

    Thanks and Regards,


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  • Jan 27, 2011 at 02:20 PM

    Check the following notes whether it helps you

    => Note 636984 - Wrong Price in Goods Receipt of Returns of Stock Transfers

    => Note 873088 - Credit Memo: ICMS base amount not transfered to Nota Fiscal


    G. Lakshmipathi

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  • avatar image
    Former Member
    Jan 27, 2011 at 04:47 PM

    Hello Mayank,

    If your VPRS is being captured in your billing document, but IS NOT being posted to a G/L account, then your problem is on account determination.

    I suggest the following:

    Step 1. Go to your billing document overview.

    Step 2. Go to Environment>Account Determination Analysis>Revenue Accounts.

    Step 3. Go to the VPRS condition of your material and based on the access sequence, check the problem. For example: "No G/L found in Account Determination Type KOFI" (if your account determination condition type is KOFI in your case)

    Step 4. In Step 3, you will see the values for each field based on the fields in your access. Then go to VKOA and compare if you have a valid entry there corresponding to the revenue account determination analysis. Otherwise, if there is no matching entry then I suspect this is why your G/L is not being determined for your VPRS.

    Step 5. If the VKOA entry is missing and it is REALLY NEEDED, then add the VKOA entry tied to the G/L account. Otherwise, review your master data and your VKOA.

    Let me know if this solves your problem.

    Hope this helps,


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