Holiday vrs Calendar

[Former Member]

HI All

We have a 14 days holidays called "extra holidays" which are apart from Public/ bank holidays.

These 14 days are listed in absences & quotas . every year Company decides when to take these holidays example

7 days around Christmas & 7 days around Easter.

These are not applicable to entire company thatu2019s the reason not included in holiday calendar.

For those employees to whom these holidays are uploaded in IT2001 for them its paid mandatory holidays (just like bank holidays).

Issue is these extra holidays are always given in 1 week block from MONDAY - FRIDAY. Employees working in shifts like one week night shift, next week morning shift, then again night shift, then morning shift...

For these employees the rotation should stop if 1 week u201Cextra holidaysu201D assigned

Example : I work this whole this week (week 1) morning shift, expected as per work schedule rule to come night shift next week (week 2).

If next week (week 2) is given "Extra holiday" . The then alternate week (week 3) I should come Night shift.

But SAP work schedule rules says for me to come in Morning shift in (Week 3)

Could you please suggest me how to handle this in SAP. remember this only for employees working in shifts not for entire organization.

Thanks

DA

[paul_davidson · Accepted solution]

Hi DA,

Nice that you get 14 extra holidays, but your situation does not lend itself to easily shift the working schedules. For instance, you state that the two 7 day periods are not included in the Holiday Calendar. Then how does the system know these should be weeks off? The employees could manually enter their time as "holiday" in the timesheet, but this could not drive a change to the work schedule.

If the company knows at the start of the year which weeks would be the holiday weeks, you can manually add them to the Holiday Calendar each year as individual sheduled dates. You would then have to also manually change the Work Schedule Rule, skipping those weeks so when you generate the work schedules, these weeks are not taken into account.

Have not tried this, so you would have to experiment generating the new work schedules, but somehow, the weeks off must be put into the system.

Paul

[Former Member]

HI DA,

What is status in IT 0007 , if its positive time management with time evaluation then you can check this senarion with writing rule in schema TM00. But smae senario is not possible in Negative time with time evaluation.

Vikrant

[Former Member]

HI

Project is in re-implementation stage. Its going to be positive time mngt.

Half of the employee has Time Evaluation running with Time status 1 in IT0007

Other half has no time evaluation - time status 0

I could see pauls suggestions as worth taking, but only thing worries me is, there's a lot of manual work involved.

There are more than 100 shift patterns ..

Is there any other option of setting up rule ?

If YES where and how ?

DA

[former_member193210]

As I tried to tell you before, if you have all the Periodic Work Schedules required to cover the different scenarios, you should be able to create Work Schedule Rules that change PWS over time. Here is an example:

PWS SHIFT1 Week 1 = Mornings, Week 2 = Evenings, Week 3 = Nights

PWS SHIFT2 Week 1 = Nights, Week 2 = Mornings, Week 3 = Evenings

PWS SHIFT3 Week 1 = Evenings, Week 2 = Nights, Week 3 = Mornings

Work Schedule Rule SHIFT

01.01.2010 to 13.03.2010 = PWS SHIFT1

14.03.2010 to 21.08.2010 = PWS SHIFT3

22.08.2010 to 01.01.2011 = PWS SHIFT1

02.01.2011 to 12.03.2011 = PWS SHIFT2

13.03.2011 to ... and so on ...

[Former Member]

Thanks Remi

Its very much clear now

Cheers

DA

[former_member193210]

To add a little to what Paul mentioned to you, you these "Special Holidays" could be given Holiday Class 8 or 9 (one that is not yet used in your system).

That special classification could enable you to create special rules for those employees who are entitled to these holidays.

[Former Member]

Thanks Paul & Remi

We come to know about these "Extra holiday" schedule at the year starting. So Time administrator for all those employees who qualify for these leaves, manually upload them into IT2001 in two set of 7 days each (includes rest days )

It almost like employees applied for "extra holiday" absence which is approved, from system point of view.

This works fine as of now.

Only issue we are facing is how to stop the work schedule calendar for that week. so that employees finishing that weekend shift will come the next rotating shift once come back from holidays.

If I use holiday type 8 or 9, can I set up rules for work schedule rules to stop in that holiday types?

Thanks

DA

[former_member193210]

That scenario was not considered 10 years ago when the initial configuration was done, and Paul's answer seemed to imply that it was feasable.

Creating new Periodic Work Schedules may be a fairly simple task as you would then delimit the Work Schedule Rule to use a new PWS as of the end of the "special holiday" period.