Hi,
I have a problem where the user keeps posting invoices against incorrect Service ENtry Sheets(SES). The user wants to know if there is a message which can be given at this point.
PO item is a service
The flag for GR based IV is set.
The following processing has been done.
PO qty: 45600
1) SES1 - Amount 11400
2) GR1 against SES1
Dr expense 11,400
Cr GR/IR Clearing -11,400
3) IR1 - Amount 4,998.15 against SES1
Cr Vendor -4,998.15
Dr GR/IR Clearing 11,400
Cr Expense -6,401.85
At this point, the GR/IR clearing account has been cleared and the expense account entries have also been nullified.
So the effective posting in FI will be as follows:
Cr Vendor -4,998.15
Dr expense (11,400-6401.85) = 4998.15
At this point, if I try to create an invoice using MIRO wrt the same PO item, it still allows me to post an invoice of 6401.85 as the difference between the GR amount and the IR amount still exists.
The invoice is not even set for blocking.
However, FI wise, there is no pending invoice for this item.
The users do not want this scenario to be allowed. Can anyone suggest how this can be prevented.
If I do post this invoice at this stage, it creates the following FI entries.
Cr Vendor - 6401.85
Dr Expense 6401.85
After this, any further invoices on this PO item are blocked for payment.
Please help as this scenario keeps on occuring for service items and becomes a mess for items having multiple SES.
Let me know if further inputs are required.
Thanks!
PM