Legacy FA/AUC Load

[Former Member]

Dear Experts,

We have set our transfer date as 31.12.2010 and uploading Assets via AS91. This works fine. The issue is with the legacy load of AUC. Since PS is in use all AUC 's are created via settlement from WBS (CJ88). The Cutover plan states loading cost on to WBS via journal and then running a settlement for creating AUC master data/values. Since we are going live in Feb 2011 our take on values are as follows

Fixed Assets

Transfer date 31.12.2010

Cum ACQ value - As on 31.12.2010

Accum Dep value -As on 31.12.2010

Since reporting is done quarterly depreciation would be run in the month of march for (jan/feb/march), so we are not posting any values for ordinary depreciation.

Movements for the month of jan/Feb

Additions:- Since all assets are created va WBS/AUC/FA route we will capture additions for jan/feb via Postings to WBS.(settlement run quarterly in march)

Transfers/retirements- We have adviced business not to do any transfers/retirements for jan/feb.

Now if i want to load legacy AUC data i would need to post acconting documents wih date 01/01/2011 and carry out settlement run in period 1 fy 2011. (this will lead to more complications as i would then need to identify what AUC's are legacy load and what are part of additions for jan/feb)

Has anybody come across this situation? PLease suggest the best way to handle this situation. I have seen a post where the transfer date was flipped to accomodate AUC posting.

Looking for some constructive help!!!

Thanks

Sanjeev

[Former Member]

Hi, I have the exactly the same issue and when following your advice the greyed Transactions button is available to be used, but it won't admit using transaction type 900 for previous years' capital expenses.

When you set the start date 01.01.2011 the systems is waiting for a current year transaction type, legacy values cannot be input as such...

Appreciate any other suggestions you may have on this.

Thank you

[Former Member]

This issue has now been resolved.

The approach depends on wether you are converting your data at end of fiscal year or in the middle of the fiscal year. If it is in the middle of the fiscal year it can be done through loading cost on wbs via journal entry and then running the settlement with releavnt transaction types.

If the transfer date is on the last day of fiscal year the above mentioned approach does not work. I have set my transfer date to 31.12.2010. I will load the balances on AUC assets via lsmw ( AS92) directly. further settlement on final assets is also possible if you are using PS. This way we also avoid any manual adjustments to eliminate double entry( contra entry for load from GL balances).

Thank you all for your valuable inputs.

Sanjeev

[Former Member]

Sanjeev

I am also having the same requirement, however.. when u suggest to use AS92, but i dont have asset created, when i create the asset in AS01, it says..you can use asset class 42218 for capital investment measure only.

please advice..the complete apporach

[viswanatha_reddy]

Hi,

If you are having FY April to March then upload AUCs prior to April using T.Type 900 and the Current year AUCs i.e. from April onwards upto cutover date vide T. Type 100.

Regards,

Viswa

[ajaycwa1981]

Hi Sanjeev

One mechanism is what you highlighted... In that case, you need to identify the legacy AUCs and the fresh AUCs

I would suggest you to straight away load the legacy AUC in AS91 w/o adopting the WBS route...

To load AUC in AS91, SAP recommends you to use trans type 900 (if i am not wrong)... This trans type defaults the Value date as the start of Fiscal year.. OR, you can use tr type 100 and put value date as 01.01.2011 for all the line items in that AUC... You can enter as many line items in AS91 for AUC as you wish instead of one single line item in AS91

Regards

Ajay M

[Former Member]

Hi

Thak you for your reply. AS91 cannot be used as asset with AUC class can only be created from Investment measure. Looking at option of using AS92 as AUC master gets created when the wbs is set to release status.

however. transactions tab is greyed out and cannot enter any transaction? Any thoughts on that?

fiscal year is jan to dec!

Sanjeev

[ajaycwa1981]

Hi

I meant the same i.e. use AS92 to upload values

I think if you put your start date to 01.01.2011, the transactions tab would open up.. Can you please try that?

Ajay M

[Former Member]

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