billing doc doubts

[Former Member]

Hi Experts,

I just need to clarify my understanding for the following about what system does when billing doc is created:

1. DR posting on customer's Receivables Account : this account means the receivable account of the company that records which customer owes how much money to the company. Why the account is referred to as "Customer's " ? is it not belonging to the company with the SAP system?

2. CR posting on the Revenue account : this account means the company's account that records gross earnings.

This pair of postings have to happen together and not either one can be posted only right?

regards

John

Edited by: johntivoli on Dec 19, 2010 8:15 AM

[Former Member · Accepted solution]

Hi John

Yes your understanding is correct. Both should be posted at one go while creating invoice. Regarding your queries about customer account posting I will try to explain.

While creating invoice and transferring to accounting in the accounting document the debit line item is against the customer. This is based on the principle "Debit the receiver". In this case the goods are received by the customer and hence his account is debited. But as you rightly mentioned this should be referred to as the company's receivable account and this happens by assigning the customer account to a reconcilation account in the customer master- company code view. You can check the account against which it is posted by going to FD03 and putting the customer and company code. The recon account would be dispalyed. So the customer is further linked to this recon account and when a GL entry is passed while posting an invoice this recon account gets impacted.

Hope this explains your query.

Thanks

Indranil

[Former Member · Accepted solution]

A big Thanks to Indranil and Nagesh.

Your explanations are superb!

[Former Member]

Hi John,

Your understanding is correct, let me explan in depth what will happen once you save the billing document.

Once you post billing document

Customer account : Debit

Credit account like : Revinue, Packing tax payable etc will get credit

Both the account has to post in one shot only. As per the accounting rule says what ever the account is getting debited the same amount has to get credit then only accounting will match.

What ever the amount is getting debited or credited you can see in FB03 t code or VF03 accounting entry.

If you want to see complete customer account then go to FBL5N there you will get complete picture of how much customer has pay.

Hope this will help.

Regards,

NAgesh