Skip to Content
author's profile photo Former Member
Former Member

Short close of PO

Hi All,

Our Customer have tried to short close the PO's by ticking Delivery completed Indicator and Final Invocie in PO's.But they complain that still they can able to do GR for those PO's.

We have given suggestion that though Delivery completed Indicator is ticked,still GR can be made for the PO which is SAP standard.We also told them to change the PO quantity to already done GR qty to avoid this problem.

But they came again with another problem that Release strategy is getting changed if they go with the process.

As per my knowledge, when PO qty is reduced from the original PO released quantity, release will not get changed for the PO.

Pease advice how to meet the customer requirement.

Regards

Add a comment
10|10000 characters needed characters exceeded

Related questions

4 Answers

  • Best Answer
    author's profile photo Former Member
    Former Member
    Posted on Dec 15, 2010 at 09:13 AM

    Please let us know what the release indicator you have used in your Release strategy...if you have used 4 or 6 then it will go for re-release since by reducing the quantity the value also gets change

    Regards,

    Indranil

    Add a comment
    10|10000 characters needed characters exceeded

    • Hi,

      Very quick fix to resolve your problem and it doesn't involve changing PO quantity.

      Set the "Last GR Date" in Delivery tab of the PO to a date that is two month's prior to today's date.

      This date controls when is the last date you can post a GR. If you want to close the PO today, set it to 16-Oct-2010.

      Now, GR is not possible because the last GR date is in a closed period.

      Set this date in addition to "Del. completed" and "Final Invoice"

      Also you can 1. Know when the PO is closed.

      2. Know how much was ordered and how much delivered because the PO quantity is unchanged.

      3. Release strategy is not triggered.

  • Posted on Dec 15, 2010 at 07:38 AM

    Hi

    For this two options

    1. MEMASSPO

    2. RUN THE BDC FOR SHORT CLOSE

    in item detials you have to tick the delivery complete indicator ( EKPO - ELIKZ). ths is the right option to close the open po's insted of changing the qty in po.

    Laxman

    Add a comment
    10|10000 characters needed characters exceeded

  • Posted on Dec 15, 2010 at 07:56 AM

    Hi ,

    To close the ope PO's in mass, goto t-code MEMASSPO -select the tables for purchase order item-then goto fileds-search for filed MASSEKPO-ELIKZ-select and execute-then enter all the PO's and line item and check for delivery indicator.........and save it .

    For Delivery completed" indicator

    The "delivery completed" indicator specifies whether an purchase order item is considered closed. This means that no more goods receipts are expected for this item. If the "delivery completed" indicator is set, the open purchase order quantity becomes zero, even if the full quantity has not been delivered. It is still possible to post goods receipts of remaining quantities, but these no longer change the open purchase order quantity.

    In Customizing for Inventory Management, you can define that the "delivery completed" indicator is set automatically in the order if:

    the total quantity was delivered

    the underdelivery or overdelivery lies within the tolerences

    If an underdelivery lies outside the tolerances, you can set this indicator manually for the order item during entry of the goods receipt to indicate that delivery for the order item is to be considered complete.

    Although the "delivery completed" indicator is not set, a purchase order item is still considered closed if the full quantity has been delivered. In this case, the "delivery completed" indicator is not required.

    Add a comment
    10|10000 characters needed characters exceeded

  • author's profile photo Former Member
    Former Member
    Posted on Nov 18, 2011 at 09:58 AM

    short closing the P.O. is not possible through "delivery complete", you can still make GRNs. Even if you try closing the P.O. by changing the quantity, the release strategy changes. Its better to either delete the line item or block the line so that no further GRNs can be made. This can be done thru mass po deleting or mass po "delivery complete"

    Add a comment
    10|10000 characters needed characters exceeded

Before answering

You should only submit an answer when you are proposing a solution to the poster's problem. If you want the poster to clarify the question or provide more information, please leave a comment instead, requesting additional details. When answering, please include specifics, such as step-by-step instructions, context for the solution, and links to useful resources. Also, please make sure that you answer complies with our Rules of Engagement.
You must be Logged in to submit an answer.

Up to 10 attachments (including images) can be used with a maximum of 1.0 MB each and 10.5 MB total.