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Former Member
Nov 04, 2010 at 12:40 AM

Gr/IR clearing for a PO with Internal Order assigment



We settle Internal order (IO) to fixed assets. The settlement rule is to settle the COst Element to External account .Settlement receiver is Fixed asset account.

The Asset procured using Service PO and we assign the Internal Order and account assignment category 'K' for the PO . we receive GR ( 1000 USD)and then IR ( 600) . IR is less than the GR and is more than the tolerance . In MIRO transaction we adjust the( line item amount from 1000 to 600 to match with IR) and post the invoice of 600.

Now GR/IR account there is a differece.

When we try to run GR/IR the item is not selected for Clearing with a mesage the clearing cannot be carried out as the Cost element is assigned for External account and should and hence it cannot be cleared.

How do I run Gr/IR clearing to adjust the difference amount.

What is the right way to use an Internal order in a PO with accout assignment 'K" Is it not the right way?

I can think of 2 options biut both are not straight forward. Hope many of you would have faced similar situation and appreciate to get yr experience/Suggestion for this. Anyhow I put forth the following options as below

Option 1. Change the GL account assignment in PO and then settle it. Pass a JV to adjust the difference beiween 2 GL accounts.

Option 2 : Use a temp Interna Order for PO with different CE and then Transfer the amount from Temp IO to another IO which is having settlement rule to settle it to Fixed asset. so no issue of clash of cost elements.

Appreciate your early response on this