Why release strategies for PO at header level only

[Former Member]

We have release strategy for Purchase Requisitions and Purchasing documents like PO, Contract and SA.

In case of PREQ we have a choose for either item level release or header level release, whereas in case of PO, Contract and SA only header level release is possible.

My question is why SAP has provided only the header level Release Strategy for PO, Contract and SA? I wan to know the reason and logic behind this.

[Former Member · Accepted solution]

Hi,

For PR's, there is no header level data. Becuause vendor number is optional since it is internal document from the user dep. to pur org. That's why, vendor number fields is at item level in the source of supply screen. But this is optional field.

That's why, you can release PR line items one by one or all at a time.

If you are releasing all line items at a time, need header level release.

If you release line item by line item, need item level release.

But in the case PO/Contract/SA, these are final reference documents and sending to the vendor as external documents.

That's vendor number is at header level field and line item in the PO are related to the single vendor.

That's why u cann't release line item by item, i.e., item level release.

You can relase all the items in the PO or u can reject entire PO, not a single line item.

That's why, only header level release is possible for the PO/Contract/SA.

Regards

KRK

[Former Member]

You can create a PR with multiple line items & Vendors are unknown can be released by item level. You can create multiple POs (with diff.vendors) with ref to the PO, but you have to assign one supplier in each PO.

Note in your PR there is a possibiity that line items from different department (possible to procure from diff supplier), but in PO contents of the line item must be purchased from one supplier. That's why item level release is possible in PR and not in PO.

Regards,

[Former Member]

Dear Sudha Allampati

PR is an internal purchasing document and it is a request raised by user departments for procurement of Material by Purchasing dept. User can raise Pr with n number of items in a single request and he can release the line item which ever he want immdiately and some item later.

whereas the Purhase order,contract and SA sre external procurement documents means these documents are sent to Vendor. Buyers negotiate with the vendor and realse the PO and the All terms and condition like Payments terms etc are applicable to all PO line items. Even these are the legal complaince also. We can't release line itemwise to Vendor.

Hope this clarify your doubt

warm regards

Ramakrishna.