Travel Workflow

[former_member114630]

We are looking at modifying the way travel is approved and Iu2019m looking to the group for some assistance. We are using transaction code PR05. We are on ECC 6.0, EhP4.

Currently, we have roles in SAP for travel creator and travel approver by org unit. The creator and approver need authorization for the org unit the trip taker is assigned to. When the trip is created, nothing actually routes through workflow like the FI documents do. The user with the travel approver role for that org unit would go into SAP and approve the trip.

Some users in the organization would like for travel to go through a workflow process where the system would look at the trip taker (not creator) and determine who should approve it. I believe they want something similar to the way FI documents route (route to approver based on a certain dollar amount).

Is there any documentation out there in regards to travel workflow or can anyone give me the direction to take for this task?

[Former Member · Accepted solution]

Hi,

I was also having the similar requirement. In this case instead of opting for the org unit I hve a created a Function Module which will take the Creater (Employee Number ) as input and will provide the Approver details as output (Approver Position, Email Id, Approver Name exc). The logic inside the Function Module include the data fetch from the table HRP1001 and HRP1010. Which you can also achieve by using the Function Module RH_STRUC_GET. and call this Z Function module inside a BO method and use this method in a Work Flow Task and as per the output if you need the ID then use the Expression , or Email in the Agent assignment.

Please let me know if you need more details on this. Also please have look at the AC Rule in the Actvity (Agent assignment).

Regards,

SRinivas

[Former Member]

You have to make a custom Workflow for this. Based upon the amount the levels will be set and also based upon the creator profile. I hope you will not have the same amount approval limit of the reportee and manager. For CEO I think it should be autoapproved. Also take into account the currency incurred. It is a huge topic.

Thnaks

Arghadip