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Travel Expense Type Issue

Former Member
0 Kudos

Hi All,

Need some assistance in defaulting amounts for travel expense type in PR05.

Table : V_T706B1 with a default amount but it still doesn't reflect in PR05

Well i am new to Travel and expense management so a detailed explanation on it would be appreciated.

Thanks in Advance

Blitzz

Accepted Solutions (0)

Answers (2)

Answers (2)

Former Member
0 Kudos

Hello,

If I understood your requirement correctly u2013 u2018You want amount to automatically get populated when an expense type is enteredu2019.

You can surely make the config so that when user selects the particular expenses type he will get the amount defaulted. Please check once again the below config.

Please maintain the correct entries in V_T706B2. Select the default value in u2018Amount typeu2019.

Check the employee info type 0017 is same as maintained in V_T706B2.

Just to confirm I have checked in my system and it works absolutely fine.

If you want that default value get populated and if user changes it he should get error/warning then please create a different entry with same value and change only the u2018Amount Typeu2019 to error or warning.

Please do let me know for any further clarification.

Thanks,

Vaibhav

Srikanth02
Active Contributor
0 Kudos

Hi,

As mentioned by Vaibhav it is possible to bring the default value by selecting the expense type. Sorry, I didnt look into the amount type drop down properly and gave you wrong information.

The reason why it is not populating automatically is because in the amount type you would have selected blank.In the dropdown select (A Default Value) to populate automatically.

Check it up and confirm.

Regards,

S.Srikanth

Former Member
0 Kudos

Sorry Guys,

The Support Pack was not updated. The system required the below support pack.

EAHR01

RELEASE 603

SAPK-60301INEAHR

Issue resolved

Thanks

Blitzz27

kannan_rajagopalan
Contributor
0 Kudos

Dear Blitzz,

Can you kindly check the below config?

SAP Customizing Implementation Guide > Financial Accounting (New) > Travel Management > Travel Expenses > Travel Expense Types > Define Maximum Rates and Default Values for Expense Types.

This is the place where you need to assign default values for expense types.

Can you kindly check the config here?

Cheers,

Raj

Former Member
0 Kudos

Hi,

I have maintained V_T706B1- Define Maximum Rates and Default Values for Expense Types as below

Trip Provision Variant : 40

Travel Exp Type : AIRF

Trip Type S :

Trip Type E :

Activity :

Trip Country : IN

Trip Region :

RGrp M/A Stat : All EE

RGrp M/A Entp : ALL EE

Amount Type : Defaultvalue

Currency : INR

Default/Max. Value : 1000

After all this i am still not getting the default value in PR05

Former Member
0 Kudos

Hi,

look at this link, hope this can help

http://help.sap.com/saphelp_40b/helpdata/pt/09/d32fe48435d111950d0060b03c6b76/frameset.htm

also, Check Infotype 17 and V_T702N_I.

Check the configuration is correctly done or not in V_T706B2 with all the values that are to be maintained in Infotype 17

Select the default type in amount types in the table "V_T706B2 ". If expense types are not common for gropus, you have to maintain the default value for each expense types. Pl let me know if you have any issues.

Thanks.

kannan_rajagopalan
Contributor
0 Kudos

Hi Francis,

Checked your issue.

I belive, when you create an expense type with paid by company, you cannot create a default amount.

Please redo the same configuaration for difference expense type and check.

Regards,

Raj

Former Member
0 Kudos

Hi Rajagopalan,

I have tried that too but it still ain't working.

Regards,

BLITZZ27

Srikanth02
Active Contributor
0 Kudos

Hi,

When you maintain the maximum eligibility amount for a day, it wont automatically show in PR05 while selecting the expense type. It would throw an error, if the person enters more than the eligibility amount based on the no. of days.

E.g: Default Maximum amount - 1000 rs for accommodation

Start Date 11.10.2010 & End date 11.10.2010

When you enter 1100 amount, the system will throw an error. Amount exceeded more than the Maximum amount.

You need to maintain the error message: error message for exceeding maximum amount or as per the requirement.

Hope this helps.

Regards,

S.Srikanth

Former Member
0 Kudos

Hi Srikanth,

Are you telling that the Default value option doesn't help.

I want the amount to automatically get populated when an expense type is entered

For eg : For a bus fare for a day - Company provides an amount 200 Rupees

So when the employee enters the expense type bus fare, the amount should automatically get populated.

I know there are many option in the amount type for default values, error, warning but none of them work.

Your assistance would be appreciated

Thanks

Blitzz27

Srikanth02
Active Contributor
0 Kudos

Hi,

You cannot bring the default amount as soon as the employee selects the expense type. You can only put a restriction that employee cannot claim more than the maximum amount specified in default values.

See the below note mention for the default values.

The amount type is especially significant. It decides, according to

characteristics:

o Whether the default value applies as a maximum value

o How the SAP system reacts when a maximum value is exceeded in dialog

Hope this helps.

Regards,

S.Srikanth