Commitment Item and Fund management

[Former Member]

We are to set the Fund Management for our client. I am looking for some clarifications for this:

1. Is Balance sheet item created as a commitment item ? (For ex. cash a/c). What is the purpose of doing so ? What to do for accounts for which fund management check should not be made ?

2. How the Asset procurements are monitored in Fund Management ? Is it through an Internal Order ? If so, how it is checked at the internal order level ? I did not find a commitment item entry in the Int Order master.

3. We are proposing to activate the BCS. For this, which setting in the Fund Management we should not activate ?

Moderator: Please, avoid asking basic questions. Read the available material first, configure the test environment and if you encounter specific problem, address yourself to the forum

[Former Member]

Hi.

1. "Is Balance sheet item created as a commitment item ?" It depends on you business requirements, but the most of my projects is for AVC control.

"What to do for accounts for which fund management check should not be made ?"- please clarify

2.It depends on you business requirements. AVC for IO it's object depended functionality. FM is more flexible and wise(eg you can monitor wise FC). IO and FM it's different functionality and module, there is no relation.

3. Please clarify, but my propose to look over BCS courses

[Former Member]

Hi Alex

thanks for the response. I give below my remarks for further clarification:

Under (1) : "What to do for accounts for which fund management check should not be made ?"- What I meant is there can be some items for which budget settings should not be checked against. Otherwise without giving a commitment item, users cannot post to that account. What to do in such a situation to enable their posting ?

Under (2) : Hence you are clarifying that an internal order created in a particular Fund Centre will be checked against the funds allocated to that fund centre, correct ? Or we will have to use the Internal Order Availability Control activation separately ?

[Former Member]

Hi.

1.' What I meant is there can be some items for which budget settings should not be checked against'-what do you mean by budget settings? You are talking about AVC?

2. IO AVC checks object. So if you have some event, project or object so you can control wise IO. Otherwise you can do it in FM eg using Fund or Funded program wise other account assignments(Commitment items and Fund Center).

Example:

You repair office.

Wise IO:

To control wise department you have to create a lot of IO, eg one IO for every department.

Wise FM:

You create 1 Fund, upload budget wise Fund Center and control it in this way. In addition you can exclude from AVC some FC or CI. Also you can divide budget on OPEX and CAPEX etc.

So FM is more complex and flexible.

But you can use it together, but if FM customized well and you have detailed budget it's better to use FM