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Financial Reporting in BI. Balance Sheet, Profit & Loss

Hello Gurus,


I have a problem in finacial reports esp. Balance Sheet and Profit & Loss reports. When SAP ERP implemented, they have designed the FSV according to the country accounting and business requirements for external reporting. But the regional financial office in the UK requires a different way of reporting esp. the break up of costs in P&L.

As a solution they, non BI and Management have suggsted to design these reports Balance Sheet and P&L in BI and change the design as per the requirement for UK office. i.e For P&L combine FI and CCA queries.


My problem is, the queries are designed as GL Account Heirarchies and that are static. So for any GL I need to open the Query (FI) and add the GL into the specific group and any new Cost Center I need to open CCA Query and update Cost Center and Cost Elements manually. After adding the GL I need to reconcile both reports...etc It takes half day or full day sometimes to reconcile the reports.

P&L Report is designed as a workbook having three sheets. This workbook has two queris , FI and CCA. Both of them static heirarchy (user defined). So GL Grouping is maintained manually. The third sheet, has the layout and formula to fetch the values from the other two sheets.

Also Balance sheet workbook is having two sheets. The query is having 0GL_Account heirarchy. So when a new GL is added, I need to change the formulas on the other sheet which displays the Balance Sheet in the required format.

My questions

What is the best practice for month end / year end financial reports?

How you have designed the P&L and Balance sheet in BI?

Do you maintain GLs manually?

How can I re-design this reports so that I need not spend a signle minute of them on every month end / year end.



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  • Posted on Oct 15, 2010 at 09:42 AM

    To be honnest, I didn't fully understand your case, but I got the general logic.

    I would say that you first need to harmonize your data and apply to them the group business rules before doing your reporting. This can be done by different ways. The best one according to me is to define a consolidation chart of accounts (based on the group policy) and mapp these accounts to the operational accounts automatically using BI transformations. Then you'll be able to define your reportings based on this harmonized referential.

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