Prevent to Post Journal entries

[Former Member]

Hello,

I have a scenario to share with you all.

This is regarding journal entry postings during close periods. The Business Units will submit the data, check for errors and make adjustments. They continue to do these steps during the close process. However, the corporate want to prevent the Business Units from posting the journal entries. But the business units can mke a journal and save the journal entries.

After few days corporate will let them post the journal entries they saved the system.

Is BPC work status is the best way to control this process? Can anyone say what specific steps (beyond the work status set up in BPC) to be included in the system to achieve this?

Please respond.

Kind regards,

RJ

[Former Member]

Hi Rosa,

There are actually 2 ways, that I can think of. One is to have work status and the other to play with the task profile.

1. Work status: Once the period is closed, the data for the corresponding period should be locked using the work status.

2. Task Profile: The admin needs to remove the authorization for posting or unposting journals.

In my opinion, the work status is the best way to do this. And as per me, this should be the recommended approach.

Hope this helps.

[Former Member]

Thanks Nilanjan.

Could you please say the specific setps to be configured in the system to achieve this?

I have work status in place. In order to achieve my goal to restrict certain users from posting journal entries what additional steps i need to configure?

Kind regards,

RJ

[Former Member]

Hi Rosa,

Create a work state, say Locked. In that work state, mention locked for all the interfaces, including JRN. Now, once the period is closed, then the assigned person will change the work status to Locked for this particular period.

Please refer to the below links from help.sap for further details,

http://help.sap.com/saphelp_bpc75_nw/helpdata/en/f8/d51b881cfa4c5992de481ccfa05db3/content.htm

http://help.sap.com/saphelp_bpc75_nw/helpdata/en/75/712b5c7be845cbb1e76cfe78650343/content.htm

http://help.sap.com/saphelp_bpc75_nw/helpdata/en/8c/8529da752f4dc8a5148f095f15fdab/content.htm

Hope this helps.