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Former Member

FBN1 Number range

Hi

My clients year end closing is this month. For the fiscal year 2011 we copied the same number range from 2010. There are 21 documents posted for a document number. But now the client wants to continue the same number range of 2010 which means the number range should be continued from 2010. Where as in 2011 we started with a number from 1. Is there any possibility to change the number range and continue from 2010. Kindly advice or if require any clarifications please let me know.

Thank you

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4 Answers

  • Best Answer
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    Former Member
    Oct 07, 2010 at 03:30 AM

    Hi Shankar

    In case you have not posted documents, then I suppose you can by changing the contents of the fiscal year in FBN1 to 9999. This way you would continue to work with one series of number range that does not get reset each year.

    Regards

    VidhyaDhar

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  • Oct 06, 2010 at 09:10 PM

    Hello

    It is not possible to change the number range if the documents had

    already been posted.

    Please check the IMG activity documentation located via SPRO for

    transaction FBN1

    (The menu path is as follows; spro -> Financial accouting ->

    Financial accouting global settings -> Document ->

    Document number ranges -> Define document number ranges)

    In this documentation you will see the following information:

    "The number intervals must not overlap. If you use year-dependent number

    ranges, you can specify the same interval with the same key several

    times for different "to- fiscal years" (the limit up to which a number

    range is still valid). If you want to define number ranges which are

    independent of the to-fiscal year, enter 9999 in the to- fiscal year

    field. "

    If you also click on the F1 help of the field year in transaction

    FBN1 you will see the following definition

    sorry not to provide a more positive response.

    regards

    Ray

    To fiscal year

    Specifies when a number range interval is valid till.

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    Former Member
    Oct 06, 2010 at 09:23 PM

    Hello Sankar,

    You need test below startegy before doing it in production. Try for one number range and if sucessfull then extend to others.

    You want running number from 2010 onwards.

    So for exmaple docuemnt numbebr range

    01 - from 1 to 1000 current number 45.

    for 2011 you want numbers to start from 46.

    copy 2010 numbe range and insert a new row for year 9999.and set the cuurent number to last docuemnt number posted (from 2010 you will get it so here it 45).

    Delete 2010 row. You should be able to post to 2010 and 2011.

    I higly recommend you to test it and take a download of the entires.

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    Former Member
    Feb 21, 2012 at 02:41 PM

    Hi Shankar (& others)

    we have currently the same issue in my company: we have started year dependent numbering in 2007 and now the users want to change to a unique range, year indipendent.

    Did you try the solution suggested? Any inconvenience, comment or suggestion?

    The reason to perform this change is that apparently in Switzerland the local Companies do not want to receive the same invoice number twice in different years (they do not want to test the invoice date also).

    Anyone has experienced this issue?

    Many thanks to everybody

    Regards

    Gigi

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