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Former Member

How to view Retrieved file in DMS Archiving.

Dear All,

My client is specific about DIR Archiving. Now the scenario is DIR has been marked for Deletion and archived and Stored in a repository successfully. After Archiving DIR has been deleted from the Database.

Now using SARA Transaction using "Storage System" archived file has been Retrived and File name has been created in Archive Administration. System is displaying File name, Logical path and Physical File name. Below Physical File name it is showing "Archive File is accessable".

When I check using T-code CV02N Nothing is Displayed.

Please guide me how to see the Retrived File. My client wants to see the DIR with attched originals.

Please let me know if any configuration is required.

with regards,

S.Dayanand

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3 Answers

  • author's profile photo Former Member
    Former Member
    Posted on Oct 07, 2010 at 06:10 AM

    Hello Dayanand,

    You can retreive archived DIR from Archive information system (SARI) if infostructure is build. If DIR archive infosturucture is not active and filed then you have to perform this activity to retrieve the archived DIR's.

    CV02N - is change mode of DIR so you can't retireve archived DIR from this transaction. Also I doubt the CV03N is archive enable transation, hence you have to depend on Archive information system to retireve the DIR's.

    Please note: Originals attached to DIR will be displayed from the archived DIR's in the same logic by using link table information (DMS_PH_CD1 - if archive server used, DMS_CONT1_CD1 if SAP database is used).

    Hope this will help.

    -Thanks,

    Ajay

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    • Former Member Former Member

      Hello Dayanand,

      You should have archive infrastructure in place.

      - Configuration are

      1. Creation of content repository in OAC0

      2. Archiving object specific customizing, Basic customing, File system customizing, retention period & assigning to content repository is done in specific archiving object customizing button.

      3. AIS customizing is performed in SARI - customizing

      -Thanks,

      Ajay

  • author's profile photo Former Member
    Former Member
    Posted on Oct 07, 2010 at 04:48 AM

    Hi,

    Please check this link,

    How to Archive SAP DMS Data?

    Regards

    Keerthi

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  • author's profile photo Former Member
    Former Member
    Posted on Oct 07, 2010 at 05:29 AM

    HI Dayanand,

    Execute SARA transaction. You can set a deletion flag for document info records that you no longer require for managing

    documents and their original application files. Archiving object CV_DVS enables you to archive these document info records. After the archiving run, you can delete the archived document info records.

    The document info records that you archive and delete with archiving object CV_DVS are

    identified by the following data:

    Document,Document type,Document part, Version

    Follow the steps

    1. Goto DIR which u want to archive and set them deletion indicator On from document tab

    2.Go to transaction CVAR and create Varient for DMS.

    3. Select the selected Varient

    4. Click on Start date

    5. slect the start time for writing,You can choose immediate or schedule later also

    6. Select spool parameters, give output device and press procced, now archiving job wil be scheduled

    7. Now u can check scheduled job by clicking Shift + F4 in same transaction

    8. Select the job & click on Joblog

    9. Note down The archiveing session no. is 0000xxx

    10. Now execute transaction CVRE and enter read program as DVSARCH3 and execute

    11.Provide the archiving session Number 0000xxx and execute u get archived document list.

    12. For deleting archived documents execute CVLO transaction, Select the archived file

    13. Select the No 0000xxx. & click on Continue

    14. Select the start date,You can choose immediate or schedule later also

    15. Enter spool parameter and execute

    16. Now deleting job will be scheduled,

    17. Check the DIR in CV02n, u wont get those archived DIRs

    Hope this will solve your query

    Regards

    Kannan

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