Hi
After services that have been performed for your firm have been recorded in the service entry sheet, one or more responsible persons (depending on the system settings) must check that the work is satisfactory and formally accept the services.
The accepted entry sheet constitutes the basis for the process of Invoice Verification for Services. The account assignment objects are charged at the time of acceptance. When the service entry sheet is accepted, a logistics document (material document) is generated.
A goods receip document is generated with an accounting document updated in the Purcahse order History
The following procedures are available to you for accepting services performed by service providers:
One-step acceptance
The person responsible accepts the service entry sheet at the touch of a key.
The same person carries out the processes of service entry and acceptance.
Service entry and service acceptance are organizationally separated, in order to preserve the dual control principle.
Multi-step acceptance
You can make service acceptance subject to a release procedure, in which various departments or individuals have to indicate their approval. The document is not regarded as accepted until the last release point has released it.
You set up such a release procedure in Customizing for External Services Management under Define Release Procedure for Service Entry Sheet.
You can find out which release procedure an entry sheet is subject to in the service entry transaction via Goto ® Entry sheet ® Release strategy.
If you use a release procedure, you can accept several entry sheets all at once using this function (Logistics ® Materials management ® Service entry sheet ® Collective release).
Invoice verification for services is based on the accepted service entry sheet or the services set out in the purchase order.
Since you usually enter into a variety of billing arrangements with your vendors, it is advisable to specify the relevant type of invoice verification in the vendor master record. The indicator is suggested per purchase order item and can be changed if necessary on the PO item detail screen.
You must set the following indicators on the purchasing data screen of the vendor master record:
For Goods-Receipt-Based Invoice Verification: GR-based inv. verif.
For Evaluated Receipt Settlement (ERS): AutoEvalGRSetmt Del.
For Service-Based Invoice Verification: Srv.-based inv. ver.
Reverse the Service Entry Sheet
Go to ML81N and enter the service number change the screen to change mode.
If release statergy is used for this then cancel the release using the same statergy.
Click Revoke acceptance button or Ctrl + F2.
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