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Czech Republic: Per Diem and Pocket Money Configuration

Former Member
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We have a requirement to configure per diems and pocket money reimbursements for our employees in the Czech Republic. I've searched through forum threads and do not find that anyone has posed questions on this subject.

In reponse to our inquiry, SAP OSS supplied note 952850 that mentions a localized version of Travel Management for Czech Republic, Poland, Russia, and Solvakia.

Has anyone installed this localized version for any/all of these countries?

Has anyone configured per diems for Czech Republic, with or without installation of the country specific version?

Did you have a requirement to configure pocket money calculations and how did you fulfill the requirement?

Any help will be greatly appreciated.

Linda Hartmann

Accepted Solutions (1)

Accepted Solutions (1)

Former Member
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Raynard: Pls see my reply about deductions for CZR.

Srikanth02
Active Contributor
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Hi Linda,

Have you used Per diem for meals based on day basis or time basis. If you gone based on day basis it is very difficult to calculate the perdiem based on time. As the system just looks into the start and end date.

You need to use Per diem for meals based on time basis, this will allow to calculate the rates based on start & end time of the trip.

Here, you can define the calculations guidelines for per diem meals based on time.

Hope this helps.

Regards,

S.Srikanth

Edited by: SrikanthS on Oct 26, 2010 7:40 AM

Former Member
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Thank you for your suggestion, S Srikanth.

I configured per diem per day/time; but that didn't resolve my deduction issue.

Example: Trip within CZR is 7 hrs duration. Caculated per diem is 69 CZK which is correct. For the PD amount of 69 CZK with 1 breakfast deduction eq 25%,

Correct calculation: 69 CZK - 17.25 CZK = 51.75 paid to ee as PD

My SAP calculation: 69 CZK - 41.25 CZK = 27.75 paid to ee as PD

In my SAP calculation, 41.25 CZK is 25% of the PD for the entire day (165 CZK for 24 hrs), not 25% of 69 CZK (the correctly calculated PD amount for a trip of 7 hrs).

I have not found a way to make SAP look at calculated PD amounts for less than an entire day when deductions are used on the trip.

I'm looking for a way to control which PD amount SAP uses as the basis for the deduciton. Alternatively, if someone can confirm that, in EHP 4, deductions for CZR use deduction percentages based only on the whole day, I'll stop looking for a resolution until we move the EHP 5.

Thank you for responding.

Linda Hartmann

Srikanth02
Active Contributor
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Hi Linda,

In the calculation, did u mention as:

1. calculation: xxx CZK - 25% of 24 hrs CZK = xxx paid to ee as PD. then the value pick as 69 CZK - 41.25 CZK = 27.75 paid to ee as PD

2. You need to mention xxx CZK - 25% of no.of hrs based on start time and end time, so that it picks 69 CZK - 17.25 CZK = 51.75 paid to ee as PD

you need to go accordingly as point no.2 to get the desired per diem

Regards,

S.Srikanth

Edited by: SrikanthS on Oct 26, 2010 6:27 PM

Former Member
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Thank you so much for the additional information. I did not have the values hard-coded in my config. I had hope to avoid that kind of maintenance. Unfortunately, I lost my sand-box this morning and will have to wait some time before I can try this solution.

You have been most helpful.

Linda Hartmann

Srikanth02
Active Contributor
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Hi Linda,

Can you send me your gmail id...if u have to the mail id in business card.

Regards,

S.Srikanth

Former Member
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Are you going to send me something? If yes, I'll provide my work email address.

Former Member
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Hi Linda,

we try to configure travel expenses for Slovakia and do not use EHP5 either. We have exactly the opposite problem of what you described. We want the deduction to be calculated from the PD for the entire day - but it is always calculated from the PD for the actual trip duration.

Do you have an idea where we could configure the deduction to be calculated from the PD for the entire day?

Thank you very much for your advice.

Gerald

Answers (5)

Answers (5)

Former Member
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Hi Linda,

We're facing the same issue even after EHP6 implementation.

For deduction, SAP is still considering full day rate and not the rate for the trip duration.

Can you inform how this was solved.

Regards,

Siddhesh.

nitin_gupta10
Active Participant
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Hi Linda/Srikant,

Can you please forward the document for configuration on PD for meals on hourly basis to my ID as given in my Business Card.

Regards

Nitin

Former Member
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HI Linda,

We have the same requirement for deductions in Slovenia. Please let me know how you resolve your issue.

Thanks

SG

Former Member
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We used a work-around solution for paying per diems in Czech Republic as we are not ready to install EHP5.

We created an expense type DIEM which appears in the drop-down selection list for Czech Republic ees when they choose an expense type on the expense report. For expense type DIEM, they enter any required information and also a manually calculated amount for reimbursement. In other words, the ee calculates the per diem amounts outside of SAP and enters that amount for expense type DIEM, just as they would for any other receipt.

DIEM is set up as reimbursable to the ee in config.

We had to do the same thing with pocket money (expense type PCKT) and mileage (MILE). EEs calculate amounts outside of SAP and enter the calculated amounts on the receipts.

Accounts Payable personnel are responsible for auditing these expense types.

Former Member
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Hello all,

I am also trying to configure per diems for Czech and was wondering if you could tell me how am I suppose to know whether or not to use 99 or 999 for the days field in table T706V? I've noticed for each country that uses per diems it is different. Finland uses 999 and others use 99.

Also how do I determine what should go in the Check Travel Expenses Constants table V_T706_CONST? This was very different for Finland so I am wondering what they are for this country!

Any feedback in these two areas will be greatly appreciated!

Best regards,

Lena Cromwell

Former Member
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Thank you very much for confirming our issues with configuration for Czech per diems and pocket money. We are pursuing manual work-around solutions until we install enhancement pack 5. We believe the risk of installing the localization transports at this point in our project is too great.

Former Member
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Hi Linda,

The only way to get the standard configuration for Czech is to apply the Localization for this country. Otherwise, you can

only copy the trip provision variant 99 in standard and customise this to meet your needs.

Regards,

Raynard

Former Member
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Raynard:

We are not allowed to customize EHP4 and EHP5 is not in our project plans for at least another year. So I am trying to make std SAP config work with CZR per diems, both domestic and international. We do not differentiate between kinds of trips; we have only business trip.

Per diems are calculating correctly for the most part. We have to trick SAP by adding a minute in the trip time field where trip duration is exactly where per diem rate breaks are configured. Ex: PD rate for 12 hrs is XX. PD rate for 13 hrs is YY. We tell users to make the trip 12:01 hrs in order to use the higher 13 hr PD rate which is the correct PD amount according to the users.

The issue we are having involves deductions for meals on trips of less than 12 hours. Deductions are set up as follows:

Breakfast = 25%, Lunch = 25%, Dinner = 25%

For full days, deductions are being calculated correctly. It's days less than 12 hours where deductions are not working. Deductions are supposed to be based on a reduced per diem amount for a day of 7 hrs or 12 hrs. Instead, SAP is looking at the PD amount for the whole day and using that PD amount as the basis for the deduction.

Below is the calculation provided by our Finance person in CZR. He is referring to a single day PD of 11 hours on a trip from CZR to Great Britain with one deduction for breakfast. Amount 286.05 CZK mentioned in his example is the calculated deduction amount based on the full day per diem. Expectation is that deduction would be 143.02 CZK.

Example:

11 hour trip with one breakfast deduction: Basic rate for GB is 40 GBP (FX rate is 28,605). So time spent is 11 hours. Per diem calculation should be u2026..40* ½28,605= 572,1 CZK; deduction should be 572,125%=143,02 instead of 286,05

I've spent days trying to resolve this issue. I don't know if is resolvable or if this is part of the functionality included in EHP5 that you mentioned. I know that we can't do the calculation required for CZR. We do have an very ugly work-around that the users won't love.

My questions are: Is this scenario solution possible in EHP4 without customization? If yes, how?

Your help will be greatly appreciated.

Linda Hartmann