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Former Member

Setting rights in XI 3.1

Hi All,

We need help in setting up security in XI 3.1

We have a group "marketing" within that there is a sub-group "marketing_us".

The requirement is that the marketing group should be able to access the sub-group, but the sub-group should not have any access on the group.

Could you please let us know the steps to accomplish this.

Thanks!

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2 Answers

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    Former Member
    Sep 21, 2010 at 09:19 AM

    Do you mean you want the group to have access to a folder (A) that has a subfolder (B), and the marketing_us group should only see the B folder ? If so, it doesn't work like that. You have to see A folder to see what's in it - unless the group is only ever going to access reports in the B folder via hyperlinks.

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    Former Member
    Sep 21, 2010 at 05:06 PM

    I'm making some assumptions here but here is how i would handle your situation

    1. Create an access level called View Folder Only. Assign ONLY the View Folder right in General.

    2. At the highest folder level, assign this access level to the smaller subgroup.

    3. Assign whatever rights you would normally to the each individual report or sub folder for the subgroup.

    4. Assign whatever rights you would normally to the higher level larger marketing group at the highest folder level.

    In Summary,

    The larger marketing group will be able to see everything.

    The smaller marketing subgroup will only be able to see the top level folder and subfolders. But they will not see and have no access reports. If you wish to hide subfolders you have to break the inheritance.

    You have to assign specific rights to each report for the smaller group in order to see or access the reports.

    More maintenance, but allows you control over who sees what.

    Edited by: Nicholas Chu on Sep 21, 2010 7:10 PM

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