Difference between input schedule and Journal?

[Former Member]

Hi all, we need a brief explanation of Journals vs regular Input Schedules.

Can an expert explain to me the differences between a Journal Entry and just a regular Input schedule?

1.For journal entries are you only supposed to enter the change or the total for that account?

2. Where are journal entries stored?

3. Can journal entries be viewed latter and/or reversed?

4. Do Journal entries get put into the audit tables?

Thanks

[SEdelstein]

Hi Dermot -

Journals in some cases very similar to Input Schedules (IS), and in some ways very different. Upon saving a Journal you will post the journal entry to a record (just like an IS), but the main difference is the generation of a tracking journal posting number and audit logs. You can view these logs by following the directions in my recent SDN blog posting:

[Discovering the hidden tables of SAP Business Objects Planning and Consolidation, version for Netweaver|https://www.sdn.sap.com/irj/sdn/weblogs?blog=/pub/wlg/21060] [original link is broken] [original link is broken] [original link is broken];.

Journal can have theri own default logic, seperate from the IS default logic. Journal can also automatically check that entries are balanced (from an accounting perspective).

Journals are a bit limited in presentation design: you get one journal template for your application. Whereas ISs can be created in any design desired, limited only by your imagination.

Regards,

Sheldon

[Former Member]

Thanks Sheldon, just 1 more question. When you use Journals, are you inputing a change or sum total. For example, a Journal in SAP I enter an amount to debit/credit the account. Is this similar in BPC? Or am entering the "new" amount like I am with my other input schedules?

Dermot

[esjewett]

Hi Dermot,

I think you're right that this is a significant difference between the two. I believe journals operate just as you expect - they are an "additional" amount.

So if you already have $100 in an account and you put in a journal for $20, then the system will do the logic to make that account value $120 behind the scenes. If you input $20 into an input schedule the system will make that account value $20, not $120.

Ethan