Alternative items when receiving goods in Purchase cycle

[Former Member]

Please consider the following scenario:

Product-Manager sends Purchase Order with item A but the vendor delivers item B which is a 100% technical match with item A but from another manufacturer (for example Siemens vs. ABB).

At the time of receiving the goods item B does not exist in the item master data.

Warehouse-Manager asks the Product-Manager if he accepts the item B.

Product-Manager accepts to receive this alternative item.

Question: How to proceed in accordance to best practices?

Jean Pierre Chauny

[Former Member · Accepted solution]

Hi Jean,

There is no functionality of Alternative item for purchase in SAP B1 (2007B not sure about 2007A). To answer your questions;

a: At the time of receiving the goods item B does not exist in the item master data.

--> Create this item master and create Goods receipt or GRPO (based on your process because you have to show the inventory for this item as well.

b: Product-Manager accepts to receive this alternative item.

Question: How to proceed in accordance to best practices?

--> To solve this you may have two options, first would be, you either correct the bom with the alternative item and then create production order or you may use goods issue to reduce the stock of alternative item and create goods receipt for the actual item with proper remarks so that you may know why this document was created.

Please ensure that while creating goods receipt, the item cost should be of that equal for which you made the Goods Issue (check the JE created and calculate the item cost). You may try this in test database and see if it meets your requirements..

Thanks,

Joseph

[Former Member · Accepted solution]

Thanks, for your fasr reply.

Product-Manager is not Production-Manager. In our company the Product-Manager is a kind of Marketing-Manager, responsible for the profit of a group of products.

Please confirm if your suggested procedure is the following:

1. At the time of receiving the goods create the alternative product B.

2. Add the GRPO with product B

3. Manually close the product A in the corresponding PO.

Sorry for this questions...At the moment our company is evaluating to implement SAP Business one Version 8.8, this means I have no system to test this by myself.

Jean Pierre Chauny

[Former Member · Accepted solution]

Hi Jean,

Yes you can follow these steps to get stock of B. Now, how would you like to replace A with B would be based on your requirement. Please check point b of my first post. Hope this would clear your doubt.

Thanks,

Joseph

[Former Member]

Jean,

If this new item is a 100% technical match to the old one, consider keep one item code only. You may add an UDF to keep the different manufacturer info.

Thanks,

Gordon

[Former Member]

Thanks, your for fast reply.

We need to track invenory levels of both products A and B.

How to proceed in that case?

Jean Pierre Chauny

[Former Member]

They may be distinguished by batch and UDF added to marketing document lines.