Sale order 'value changes' after invoice creation

[Former Member]

Experts,

A sale order was created / shipped / invoiced. The invoice did not go to accounting because of credit auth error. We have a procedure to fix it and then release it to accounting (transaction VFX3). All OK until this point.

While fixing the auth error, an user changed the freight condition value in the sale order. Then invoice is released to accounting. Now, the value of freight in order and invoice match. How is it possible to change the value of an invoice after its creation?

Any input would be appreciated.

UV

[Lakshmipathi]

How is it possible to change the value of an invoice after its creation?

As long as the accounting document is not generated, you can very well change the value in billing document.

thanks

G. Lakshmipathi

[Former Member]

Thank you very much Lakshmipathi.

Now I understand that the billing document could be changed as long as it is not passed to accounting.

Does it also mean that when the value is changed in the sale order, it would automatically transfer the new pricing to the existing open SD invoice pending accounting entry??

Would appreciate your clarification.

[Lakshmipathi]

when the value is changed in the sale order, it would automatically transfer 
   the new pricing to the existing open SD invoice pending accounting entry??

Certainly not. The control is in VTFL where if you select the billing item category for the combination of your delivery type and billing type, you can see a field "Pricing Type". If you maintain any value other than "B", system will copy the price from sale order to billing and you can, as I said above, can change manually in billing. On the other hand, if you have maintained "B" in the above field, system will not consider sale order price but will check your pricing condition maintained in VK11 which you can check in VK12 or VK13.

thanks

G. Lakshmipathi

[Former Member]

Thanks again.

Our system is configured to transfer the price from sale order to invoice.

Now, going back to my original question, how is it then possible that the price change in sale order after invoice creation, got transferred (I am assuming this as the values match) to the existing invoice (either before or at the time of releasing it to accounting)? The invoice was not changed manually but only the order.

[Former Member]

how is it then possible that the price change in sale order after invoice creation, got transferred

The price change did not get transferred.

It is possible for instance that the sales order was changed (re-priced) and the copy control also re-calculated prices when creating the billing doc.

But there is no mechanism that transfers changes in the sales order to an already existing billing doc.

[Former Member]

how is it then possible that the price change in sale order after invoice creation, got transferred (I am assuming this as the values match) to the existing invoice

You have to check user exit where if invoice is created then should not allow the price change

Secondly, if price is changes in sales order and invoice is created then not possible that the new price from SO got transfered to Invoice

as you said you have billing with ref. to SO then VTFA, for item category check the pricing type.

Make the pricing type D, which will not redermine the prices at the time of invoice creation thought condition record is changed. but if some1 changes price manually in sales order BEFORE INVOCIE CREATION, then new price will go to invoice.

[RAF]

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