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MSDS Basic steps to create Material safety data sheet

Dear Friends ,

currently i am exploring how to create and Maintain MSDS in SAP

what are the basic steps to do that , and where those MSDS is integrated to other module

please give some overview , let me start from there

Thanks & Regards


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4 Answers

  • Best Answer
    Posted on Sep 03, 2010 at 02:06 PM

    Dear Friends,

    whats the difference between Real substance and substance

    and what is Pharse ? and where it is used

    Thanks & Regards


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  • Posted on Sep 03, 2010 at 06:36 AM

    Hello Raj,

    To generate any report in SAP EHS you need to set up a lot of other things..

    1. You need to have the specification master ( REAL SUBSTANCES for which you are going to generate the MSDS) created with necessary value assignments.

    2. You need to have a report template for the MSDS ..This needs some expertise as you have create the layout with different types of Symbols inserted in the template( Specification symbols,parameter symbols,phrases) and if needed you have to you the different functions of template design like character sizing,blank compression etc.

    3.You need to have a generation variant created for the MSDS and this need to be assigned to Report template created

    4. You need to set up WWI connectivity ( BASIS team can help you for setting up this) ,also a generation server is required for the reports to generate

    5.You require certain setting in Document management system as well.

    Once everything is ready,you can create a report ,release it and then use it for distribution.

    Please check the following link

    Also search in SAP notes for further info

    Some other documents which may help -

    All the EHS related data will be inserted in a template with specification symbols and data from other modules ( MM,SD etc) use parameter symbols. Please refer to symbols and symbols group for further help

    Hope this helps



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  • Posted on Sep 03, 2010 at 07:04 AM

    Hello Rajkumar

    in addition to what has been explained yet:

    The main purpose of EH&S is to support chemical and other companies in doing their work in SAP regarding legislation issues. To populate the Real Substance as mentioned in the other thread you need to prepare in addition

    1.) phrases and translations of standard texts

    2.) identifiers (like a CAS number, EG number etc.)

    3.) you need at least to prepare the sub module EH&S DG to generate a chapter 14 in MSDS

    4.) If you like to distribute the MSDS as explained in the other thread a whole stuff of further acitivties are required so that EH&S can do the job (there are a lot of threads in this FORUM regarding these issues)

    5.) furthermore to populate the MSDS you need in most cases primary and secondary data (this is the standard term used in EH&S). Primary data is e.g. a flash point etc. Secondary data can be derived by using the primary data. Therefore a number of companies providing to you products and services in helping to you to populate the MSDS with data

    6.) In most cases you need data from legislation point of view. Here data provider are existing there you can profit from and EH&S is providing you a number of interface to do an upload of this data

    Therefore if you do a small inquiry in this Forum you will find threads there companies tend to use different options in handling the MSDS topic. You will find e.g. solutions there the MSDS is generated in Word and then inbounded into DMS and linked only to the material in question so that EH&S is not used at all as a module.

    Recommended is the use of EH&S because you can profit from all sub modules inj EH&S on a long term prespective (e.g. label management, Substance volume tracking etc.)

    With best regards


    Edited by: Christoph Bergemann on Sep 3, 2010 9:04 AM

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  • author's profile photo Former Member
    Former Member
    Posted on Jan 17, 2013 at 03:10 PM

    Dear EHS Consultants,

    I would like to seek your help on how MSDS is configured in SAP. Right now, i am working on a project for a client and one of our tasks is to send MSDS whenever we have created a new customer account. This is my first time to use EHS module and maybe somebody from you could guide me especially in the configuration. Thank you in advance for your reply.

    Kind regards,


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