How Item Category is dertmine in sales doccument

[Former Member]

How Item Category is dertmine in sales doccument.

Spouse Item Category group in material master is Norm.

1.For IN-Inquiry doc type We have define two item category AFN & TAN in customize for NORM Group.When We add the inquiry form then how system determine which (AFN Or TAN) item category will display in inquiry sales doccument

2.Same For OR-Standard Order doc type We have define two item category AFN & TAN in customize for NORM Group.When We add theSales order form then how system determine which (AFN Or TAN) item category will display in sales order doccument

3.When we save inquiry sales doccument then item category was AFN. When We make the sales order with reference of Inquiry with help of copy control then in sales order item category was TAN. How system determine this.Copy control derter mine the item category when we make any sale doccument with reference?

PLease explain 3 point through example & in details

[Former Member]

Dear Harpreet,

Sales docitem category grpusage+higher level item cat---->default item category into the sales document.

Regards,

Ramesh babu.

[Former Member]

Why we use the usage for detemine the item category

[sarthak_mohantysd]

Hello Harpreet,

How Item Category is determine in sales doccument.

As per standard SAP, the item category determination take place as per the following business rules:

1. Sales Order Type (OR) + Item Category Group (NORM) + Usage + Higher Item Cat = Default, Manual

2.Same For OR-Standard Order doc type We have define 
two item category AFN & TAN in customize for NORM Group.
When We add theSales order form then how system determine 
which (AFN Or TAN) item category will display in sales order doccument

After setting up the following values, please ensure to do the setting for item category in t-code VOV4.

1. Define a Item category

2. Define Item Category Group

3. Define default value of item category group for Material Type and assignment of Item cat group in Material master record.

4. Define item Usage

5. Assign Item category in vov4.

3.When we save inquiry sales doccument then item category was AFN. 
When We make the sales order with reference of Inquiry with help of copy control 
then in sales order item category was TAN. How system determine this.Copy control 
derter mine the item category when we make any sale doccument with reference?

Please note that the Sales Document type plays an important role in determination of item Category.

Regards,

Sarthak

[Former Member]

Hi Harpreet

Why would you want to define two item categories as default? The default item category would be automatically fetched. In case you define two item categories as default system would not be able to determine any as default. Plus system would not be able to save this entry as your key for this entry is the same. So if you want to use both these item categories then you can make one as default and the other as a Manual entry allowed item category. So the entry in customizing would be like:

Sales Doc type: OR

Mat Item Category: NORM

Usage: blank

Higher level item category: blank

Default item catgory: ZTAN

Manual item catgory: TAN

In this case default which would be populated is ZTAN, but users can also select TAN manually. This would make sense if you have made some changes in the way ZTAN would behave as compared to TAN.

Indranil

[Former Member]

Hi Harpret

You can make your customised item category ZTAN as the default item category in

SPROSales and Distribution-SalesSales DocumentSales Document Item---Assign Item Categories

Your entry should be for sales order type OR, Material item cateogry as NORM, Usage as blank, Higher level item category as blank, Default item category is ZTAN. Then when you create an order of OR type for all NORM material the ZTAN item category would be chosen.

Indranil

[Former Member]

First I will be your thankful for continue providing the answer.

I have just one doubt that i have define two defult category TAN and ZTAN for OR doc type like

1. sales order type OR, Material item cateogry as NORM, Usage as blank, Higher level item category as blank, Default item category is ZTAN

2. sales order type OR, Material item cateogry as NORM, Usage as blank, Higher level item category as blank, Default item category is TAN

Now how system will dertermine which item category ( TAN OR ZTAN) will display in OR Sales order becuse i have define the two defult item category for Sales order OR

[Former Member]

Hi

That is not advisable. Since item category AFN is only related to enquiry no billing or delivery relevance is set up for it in the definition of item category. Also in this case credit check is not active, item partners are not active for AFN. So TAN is set up as the item category which has all these settings. It is not possible to have one item category in both the enquiry and the order in the standard settings.

Thanks

Indranil

[Former Member]

We have set one the Item category TAN for Sales Doc type OR-standard order for Item group NORM.

Another we have set again second item category ZTAN (our customized category) for Sales Doc type OR-standard order for Item group NORM.

Now we have assign the two item category TAN or ZTAN for OR-Standard order.Now how system will determine which item category will display in sales order

[Former Member]

Hi

It determines from the entries maintained in the table V_T184. The combination of sales order type, item category group from material master, usage will determine the default item category to be populated in the enquiry or sales order. This is a customizing table. If you see the table entries you will see:

For enquiry: Sales order type IN, material item cateogry: NORM, usage blank, the default item category must be AFN

For sales order: Sales order type OR, material item category: NORM, usage blank, the default item category must be TAN

This is how sales order default item categories are determined.

Regards

Indranil

[Former Member]

We have assign the AFN item category for sales doc type IN -Inquiry.Can we assign the TAN item category for sale doc type IN-INQUIRY ?