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Web Intelligence: scheduling from a shared folder

We have a global folder (Global) with WebI reports that are available to all users. Content within this folder (100s of reports) cannot be scheduled except for global designers.

In local folders, local designers can create anything, so also publications. But with the current security setup, they are not able to select a Webi as a source from the Global folder. Is there a way to make it possible security-wise?

Conditions:

  • Users should not create local copies of the WebIs in the Global folder
  • Users should not be allowed to schedule WebIs on the Global folder (due to row level security requirements)

Thanks in advance.

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2 Answers

  • Posted on Feb 26, 2019 at 01:28 PM

    what do you mean local copies of the webis in global folder? Does the global folder exists in BI platform?

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  • Posted on Feb 26, 2019 at 01:33 PM

    I'm not sure I understand "they are not able to select a Webi as a source from the Global folder" completely, but if one i snot able to schedule report from folder A, then that user will not able to use that report for publications either.

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    • Hi Denis,

      I think you understood it correctly, but just to draw the context:

      Global folder contains reports that are shared by all countries.

      Local country folder e.g. UK contains reports that are available to UK users only. UK designers can schedule reports only within the UK folder. German designers can schedule reports only within the Germany folder. Etc.

      We don't allow UK and German designers to schedule the WebIs located in the Global folder. Reason is that specific country data would then be stored in the WebI, which can be seen by all countries. That constitutes a security breach.

      But within the UK folder, the UK designer should be able to create a publication on the WebI in the global folder as it will be available only in the UK folder. We want to prevent local designers to create copies of the WebI in the Global folder, as it would amount to additional work when updating the Global folder WebI (every country has to copy it again and adjust the local publication).

      Hope it clarifies things.

      In the meantime, I tried enabling scheduling on the Global folder for the local designers with a limit of 0 instances. As expected, it didn't work. The minimum number of instances is 1 and that would still constitute a breach.

      We need a way to enable users to schedule documents in the Global folder, but without leaving instances behind in the Global folder.

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