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Message no. KD503 - Complete allocation structure K1 for Internal Order

Former Member
0 Kudos

Hi,

During Internal order settlement through KO88 I am getting this error as :

Message no. KD503 - Complete allocation structure K1

Diagnosis :

During settlement, the system puts the sender debits into groups (assignments), which are settled using the same settlement cost element. The settlement assignment is made in the allocation structure, which is stored in the settlement rule for the sender (under settlement parameters). Cost element 430500 cannot be assigned to a settlement cost assignment in allocation structure K1, and therefore it cannot be assigned to a settlement cost element.

Procedure :

Possible solutions are as follows:

o If the posting under cost element 430500 was made to the sender because of an incorrect entry, and you can reverse the posting, and do not need to update the allocation structure. You only need to reverse the incorrectly assigned posting before repeating the settlement. Exception: For an investment measure with a line item settlement, you need to extend the allocation structure, even after the reversal.

o If the posting was made correctly, you can do the following:

a) You can assign a different allocation structure to the sender: In the master data maintenance for the sender, choose

"Settlement rule -> Goto -> Settlement parameters" and then enter a different allocation structure. If necessary, also check whether the correct allocation structure is entered in the settlement profile. The allocation structure is defaulted in the settlement profile when you create sender master data or when you maintain the settlement rule.

- You can update allocation structure K1

The same configuration in Development Server there is no error but problem occurs in Quality server. Here the process is Internal Order creation - Creation of Reservation through MB21- Goods Issue against reservation through MB1A and finally settlement through KO88. During settlement this error occur. In configuration setting of allocation structure under Internal Order I have mentioned only revenue settlement (as per business) against assignments. Under source mentioned cost element group and under settlement cost elment Receiver Cat is "CTR" and tick "By Cost Element".

During MB1A i.e, goods issue accounting entry is generated as

81(Dr). 430500 Constimptuion Saprae and Stores

99(Cr). 310411 Inventory Machinery and Spare.

During settlement this debit figure should credit. But not allowiing to credit. Even in configuration under settlement cost element if I remove the tick of "By cost element" and mention secondary gl account whose cost element category is 21, still showing the same error in QA server. What may be the probabale solution ? Even if i remove allocation structure K1 from settlement profile 20 still same error exist. How this link gets during settlment inspite of removing allocation structure from settlement profile...

NB.. COPA is not implemented in our company. So PA structure should not arrise here....

Thanks & regards,

Samrat

Edited by: Samrat Roy on Aug 30, 2010 7:28 PM

Accepted Solutions (0)

Answers (1)

Answers (1)

ajaycwa1981
Active Contributor
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Hi Samrat,

The issue is very simple.. Cost element 430500 is posted in your IO...

While settling you have 2 options... Either you can credit the original GL account 430500.. This happens when you tick "By Cost element".. This you have done already...

2nd option is not to tick "By Cost element" and assign a secondary cost ele category 21...

But for any of these options to work, you have to include GL 430500 in the "source"... The above 2 options apply only to those GL accounts which are mentioned in the "Source".... for rest of the GL accounts, system gives this error

Include 430500 in your "source" cost ele group.. Error will be resolved

Regards

Ajay M

Former Member
0 Kudos

Dear Ajaya,

Now settlement has done by mentioning 430500 GL a/c to Source filed. After settlement by primary cost element with given cost center I found in FBL3N all document which were posted yesterday by gl account 430500. I found documents are still open in FBL3N after settlement which was raised yesteday by MB1A, But in KO02 or KO03 under cost analysis it is showing properly as Debit + and settlement - figure. Even Cost Center report S_ALR_87013611 it is showing under Debit Cost Element (after settlment) - Accounting document - profit center doc posted same GL account both + and - figure. But why it is not being knock off from FBL3N which is still as open item as + figure. I made run settlement today which cannot effect in FBL3N gl account 430500 in today's date. Shall I not get any effect in FI side after settlement ?

Regards,

Samrat

ajaycwa1981
Active Contributor
0 Kudos

Hi

It wont knock off from FBL3N.. From FI perspective, you have primarily posted on a CO object i.e. Internal Order to a certain GL account

When you do settlement, settlement is a CO activity which will Credit the original CO object and Dr a new CO object... This movement of cost, will reflect in CO reports only.. FI will remain untouched with this....

In a nut shell, you have incurred and posted a cost of 100 USD to GL 430500... This amount has to reflect in FI P&L... You can do n no of settlements in CO, but that should not take the amount out of FI P&L...

Regards

Ajay M

Former Member
0 Kudos

Ok. Thanks....