You can adopt the automatic deletion program for Reservations as follows: Reservations are deleted as follows: 1. Reservation items that are completed or that are in the system longer than a certain number of days are marked for deletion by the reservations management program. 2. If all of the items of a reservation are marked for deletion, the reservation is physically removed from the file. The Reservations management program RM07RVER carries out the following activities: - Marking items for deletion - Deleting reservations - Allowing movements for reservation items Marking Items for Deletion: The reservations management program sets the deletion indicator for reservation items: - that are completed (final issue indicator has been set) - whose requirement date is earlier than the date calculated by the system Consequently, old or unnecessary reservations that no longer represent an "actual" request are deleted (for example, because the material was withdrawn without the reservation being referenced during the goods issue posting). Calculating the Deletion Date: To allow the system to calculate a date for the deletion of the reservations, you must enter a base date on the selection screen. The system calculates the deletion date using the base date you enter minus a predefined number of days (in the standard SAP System: 30 days). Example: You enter 10. 01 as a base date. In this case, all reservation items whose requirement date is on or before 09.01 are marked for deletion. Deleting Reservations: If all of the items of a reservation are marked for deletion, the entire reservation is removed from the file. Running the Reservations Management Program : Choose Reservation --> Manage. The Reservations Management selection screen is displayed. Enter a range for the reservations to be processed. You can also narrow down the number of reservations to be processed by entering an account assignment as a selection criterion. Enter the base date: a.Only reservations whose base date is on or before the date entered are taken into account. b. Using the base date, the system calculates the date for deletion of the reservation items and the period for allowing movements. Select the actions to be carried out (for example, Set deletion indicator/delete reservation or Allow goods movement). If the 'Only completed items' indicator is set, only items that are completely issued or marked as completed are marked for deletion. If you run the program as a test run, you obtain a list of all reservations and reservation items with the changes to be carried out. You can make the changes by choosing List ® Save. If you do not run the program as a test run, the changes are carried out immediately. A log of the changes that are carried out is only issued if you selected the issue log indicator. Choose Program --> Execute to run the reservations management program
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