Internal Order settlement issue

[former_member857785]

Hello SAP Guru's-

I have an issue. Internal orders settled monthly are not hitting the internal order and the cost center, so the cost center reports in total do not tie to the actual operating expenses. We need the settlements to hit the internal order and the orginal cost center that the orignal expense generated from.

How can we fix this error?

Thank you.

[Former Member · Accepted solution]

How is your settlement structure? The question was not clear enough.

[former_member857785 · Accepted solution]

Sorry Somar-

I don't understand your question? What do you mean how is our settlement structure?

[Former Member · Accepted solution]

Hi AMS,

Could you Elaborate a little more about what you're trying to do. I think there may be a misunderstanding with terminology. Your message says that the costs originated in a cost center before posting to an internal order and now you want to settle the costs back to the same cost center. Why are you doing that? How did the costs get on the internal order? Perhaps the internal order should be a statistical order so the costs can be assigned to both the cost center and the order. That way settlement is not required.

thanks,

[former_member857785 · Accepted solution]

The problem is that the user forgot to select 'Statistical order' via KO02 thus causing the difference.

When you view KO02, the field is shaded. In CONFIG, we don't want to define Order Type STAT as statistical because it isn't always.

Currently for this order type, it is Order Category 1 for Internal Order (Controlling) and Statistical order is not selected. Only Commitment update is selected.

What is a solution? We think that if we were able to select Statistical order under Control Data for this order type, it will correct our error.

Thank you.

Edited by: AMS on Aug 24, 2010 2:51 PM

[Former Member · Accepted solution]

So, you wanted the costs to post statistically to the order and real to the cost center. At this point you are probably better off creating a new order and marking it as statistical. You can then do a Journal voucher to move the money off the existing real order and post the new order statistically and the cost center as the real object.

Going foreward, you should probably default the order type to have the statistical flag automatically set. You can do that by assigning a model order to the order type. In the model order you would have the statistical flag set. If you also want to use the same order type as a real order then make sure the statistical flag is changeable and the users can then uncheck the statistical flag in the order. You can do that with the field status settings. However, if it is a real order then you also need to assign a settlement profile for the order type and maintain a settlement rule in the order.

thanks,

[former_member857785 · Accepted solution]

Thank you Rback-

I appreciate your answer and it will be painful but it is the only solution. You mentioned creating a model order? Is this something new in configuration? I am only familiar with KO01.

If you use KO01, how do you create a model? It sounds almost like a template?

Thank you!!

[ajaycwa1981 · Accepted solution]

Hi

In KO01, choose order type $$ and create an IO... In this IO, default as many fields as you can like Co Code, PC, Stat Order, etc

Assign this IO in the order type of your IO.. Go to T Code KOT2_OPA and choose your IO type and assign the model order in it

Regards

Ajay M

[Former Member · Accepted solution]

Hi AMS,

Use KOM1 to create model order. Here you can add the necessary master data, settlement rule (if necessary) and other relevant information. Usually model orders start with $ (e.g. $ZMODEL).

Assign the model order to the internal order type that you wanted to assign it to under transaction KOT2. The purpose to add model order to to default certain information when end users tries to create internal order.

Hope this helps.

Thanks,

Ram

[former_member857785 · Accepted solution]

Thank you Ram-

I created the Model order but when I went to KOT2, it appears that it already copied the Model Order to the IO?

I also noticed that the existing order does not mirror the changes to the newly created Model Order ie. Statistical order.

My question is as follows:

once I enter a journal entry to move the money off the existing real order, can I use the same order and will it update once I update the I/O with the model order via KOT2? Or do we have to create new I/O?

Edited by: AMS on Aug 25, 2010 3:01 PM

[ajaycwa1981 · Accepted solution]

Hi

The model order will play role only upon creation in KO01.... Once created, it will have no impact.. You will have to create a new IO to see the impact

Regards

Ajay M